Manager, Accounting & Payroll at Strategic Retirement Partners – Chicago, Illinois

Strategic Retirement Partners

DUTIES AND RESPONSIBILITIES. This position assists and/or leads the following duties:

People Leadership

• Supervises, mentors, and supports junior team members to ensure quality and timeliness of work.

Payroll Management & Processing:

• Process semi-monthly payroll and ensure accurate compensation for all employees.
• Maintain and update salary information, employee benefits (medical, dental, vision), and ancillary benefits, including the company 401(k) plan.
• Oversee all accounting aspects of payroll processing, including pre- and post-processing, internal invoice management, and reconciliation.

Payroll Tax Compliance:

• Assist with the setup and management of state payroll tax regulations.
• Coordinate and follow up on correspondence with states regarding payroll tax issues, ensuring compliance and timely updates in regulatory systems.

Fee Reconciliation:

• Maintain and update the underwriting split percentages for each Managing Director (MD) and ensure that WELLth Advisory Services (RIA) reflects any changes semi-annually.
• Verify the accuracy of fee splits and ensure correct payouts to SRP Managing Directors, SRP Advisory Services (SRPAS), and all related parties.
• Manage the maintenance of override logs for fees received by each MD, SRP, SRPAS, and WELLth.
• Record SRP/SRPAS overrides in QuickBooks and ensure accurate account allocations.
• Address and resolve payment discrepancies or errors promptly.
• Provide internal support by fielding questions from SRP associates, investigating payment errors, and coordinating follow-ups to ensure closure.

Bank Reconciliation & Accounting:

• Maintain and archive monthly bank statements for AMEX, Visa, and other accounts.
• Reconcile bank statements with QuickBooks to ensure accuracy.
• Regularly review P&L statements and balance sheets for multiple locations; prepare journal entries as needed.
• Research and resolve discrepancies within accounts, ensuring financial accuracy.
• Monitor daily bank activity to approve incoming ACH withdrawals and checks, prevent auto-blocks and ensure transactions are legitimate.

Budgeting & Financial Planning:

• Assist in the preparation of the annual budget, collaborating with relevant teams.
• Contribute to SRP Holdings Group, LLC valuations.

Bill Payment & Invoicing:

• Manage vendor information within QuickBooks, ensuring records are up to date.
• Verify invoices for payment accuracy and schedule payments in a timely manner.
• Ensure invoices are correctly assigned to the appropriate accounts in QuickBooks for accurate bookkeeping.

Other duties as assigned.

EXPERIENCE & PERSONAL CHARACTERISTICS:

• Bachelor's degree in accounting, Finance of Business Administration and/or equivalent trade-off in experience.
• Proficient in QuickBooks with deep expertise in financial management.
• Experience working with Recordkeepers or TPAs is a plus.
• Advanced technical skills in Microsoft Office Suite, with a strong emphasis on Excel.
• Excellent verbal and written communication skills, with the ability to provide exceptional internal and external customer service.
• Strong organizational skills and the ability to independently manage multiple tasks and meet deadlines.
• Collaborative team player with the ability to build and maintain effective working relationships across departments and regions.
• Capable of navigating complex operations and compliance issues with confidence and professionalism.