Accounting Specialist at AVANCE-Houston Inc – Houston, Texas

Position Summary

This position is responsible for entering accounting and budgeting transactions into the automated financial system. The role also includes providing support on special projects and performing general clerical duties as needed.

Job Function

Post transactions to journals, ledgers, and other accounting records

Review accounts payable vouchers and electronic requisitions for coding errors, pricing discrepancies, and tax issues

Process purchase orders, accounts payable/receivable vouchers, journal vouchers, and other accounting entries as needed

Submit approved purchase orders and supply requests to vendors in a timely and accurate manner

Prepare accounts payable checks for required signatures

Prepare drawdown requests and obtain appropriate approvals/signatures

Obtain appropriate approvals/signatures for financial documents including check requests, purchase orders, bank/wire transfers

Distribute, file, and maintain purchase orders and related documentation

Assist with the check-in/check-out process for company credit cards

Maintain and file accounting documents, including records related to accounts receivable, accounts payable, journal vouchers, purchase orders, and payroll

Provide general support to the accounting team, including filing, scanning, typing, and duplication of materials

Assist with payroll processing and reconciliations

Assist with monthly reconciliation of health, dental, and vision insurance

Assist with monthly, quarterly, and annual payroll reconciliations

Prepare monthly USDA meal count reports for claim submission

Assist in preparing monthly expenditure and budget reports by center for Head Start and Early Head Start Policy Council meetings

Assist with daily bank reconciliations for multiple accounts

Make in-person bank deposits as needed

Support the accounting department in preparing for the annual audit and federal reviews in compliance with non-profit financial standards

Provide tax exemption documentation to staff and vendors; fax documentation to vendors as required

Respond to routine internal and external inquiries regarding account status and help resolve discrepancies

Assist with year-end processes, including transporting archived files to the warehouse

Perform other duties as assigned to support the accounting department

Education

Required: Associate’s degree (AA) with certification in Accounting or related field.

Preferred: Bachelor's degree in Accounting or a related field. A professional development plan may be considered for candidates actively pursuing a Bachelor's degree in Accounting or a related field

Experience

Required: Minimum of two (2) years of work experience in accounting, specifically in accounts payable, purchase orders, and electronic requisitions.

*Experience in a non-profit organization strongly preferred