Administrative Manager - McGovern Academy of Oslerian Medicine at University of Texas Medical Branch – Galveston, Texas

Minimum Qualifications:

Bachelor's degree and three years of related experience. An equivalent combination of education and experience relevant to the role may be considered for this position.

Preferred Qualifications:

• Working knowledge of the UT System's endowment compliance plan and systemwide standards and guidelines, as well as the UTMB Accounts Payables Guide, Travel Guide, eProcurement, including the Procurement Card Program.
• Proficient in employee onboarding and separation, timekeeping, space management, inventory accounting, access management, ChartField Maintenance, as well as UTMB Plan, Human Capital Management (HCM), and Power BI platforms.

Job Summary:

To manage the business and other clerical activities for a department.

Job Duties:

• Prepares, justifies, and controls budgets.
• Manages the overall business activities and related department activities for a department and supervises the support staff.
• Assists in the recruitment and separation of staff and support personnel.
• Develops, integrates, and monitors systems for use at the division/departmental level.
• Coordinates fiscal activities.
• Prepares/monitors income and expenses to ensure compliance with budgets.
• Prepares budget requests and budget justifications.
• Coordinates grants, reviews endowment agreements, and contracts preparation, as well as overall budget activities.
• Assists the Department Head/Chair in goal setting and strategic planning.
• Coordinates special projects and provides liaison work within other departments and agencies.
• Identifies appropriate internal controls for the department; provides mechanisms to monitor and enforce compliance.
• Inventory accounting.
• Performs related duties as required.

Salary Range:

Actual salary commensurate with experience.

Work Schedule:

Monday through Friday, 8 am to 5 pm, and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.