File Clerk at JQ Freedom Staffing – Olympia, Washington

Job Title: Part-Time File Clerk/Receptionist

Location: Olympia, Washington
Firm: Life Seasons Estate Planning Law Firm

Pay: $22.00 -$24.00 per hour

Position Overview

Life Seasons Estate Planning Law Firm is seeking a detail-oriented and professional Part-Time File Clerk/Receptionist to join our team. This role is essential in maintaining organized client files, supporting attorneys and staff, and providing a welcoming first point of contact for clients. The ideal candidate will balance administrative efficiency with excellent communication skills, ensuring smooth daily operations within the firm.

Key Responsibilities

• Reception Duties
• Greet clients and visitors in a professional, courteous manner.
• Answer and direct phone calls, take messages, and schedule appointments.
• Manage incoming and outgoing mail, deliveries, and correspondence.

File Management

Organize, maintain, and update physical and electronic client files.

Ensure confidentiality and compliance with firm policies and legal standards.

Retrieve and prepare files for attorney meetings and court deadlines.

Assist with scanning, copying, and filing estate planning documents.

Administrative Support

Assist attorneys and staff with calendaring important dates and deadlines.

Prepare basic correspondence and forms as directed.

Maintain office supplies and assist with general office organization.

Support special projects and administrative tasks as needed.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Prior experience in a law office or professional administrative setting is a plus.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Professional demeanor and client-focused attitude.

Schedule & Compensation

• Part-Time: Approximately 10-15 hours per week.
• Competitive hourly wage, commensurate with experience.

Life Seasons Estate Planning is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate based on protected characteristics. Reasonable accommodation is available upon request.