TEMPORARY ADMINISTRATIVE AIDE (ENGINEERING SUPPORT) at Los Angeles County Metropolitan Transportation Authority (CA) – Los Angeles, California

*THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.*

Provides administrative support in assigned department to an organizational unit or project team. This role will be responsible for supporting Transit Vehicle Engineering's (TVE) daily administrative tasks. Examples include maintaining the tracking database for engineering bulletins, issuing bulk emails to TVE customers with status updates, scheduling meetings, digital and physical filing/document management, etc.

Recruitment Timelines: Interviews are projected to be scheduled for the week of April 6th, 2026. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

• Administers departmental projects and performs special assignments related to the department's business
• Assists in scheduling and coordinating meetings
• Handles, processes, and maintains confidential or legal documents and data
• Gathers and compiles data and prepares simple statistical and narrative reports
• Prepares, processes, and maintains records of departmental purchase requisitions
• Prepares petty cash reimbursement
• Generates correspondence, reports, and presentations
• Orders and distributes materials, office supplies, equipment, and furniture
• Assists in preparation of graphs, programs, and posters
• Provides information and referral to Metro personnel and to the public
• Develops and maintains filing systems, records, and logs including computerized database files
• Prepares and submits requisitions and check requests

May be required to perform other related job duties

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Associate's Degree in Business, Public Administration, or related field

Experience

• One year of relevant experience performing administrative or secretarial work

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience working with mechanical and electrical technical terminology
• Experience utilizing Microsoft Office Suite including Microsoft Excel data tables, charts, and formula functions
• Experience working in an office environment with technical staff

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of basic bookkeeping and office administration
• Financial Information Systems (FIS)
• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Devising recordkeeping and reporting systems
• Analyzing situations and identifying problems
• Exercising sound judgment and creativity in making decisions
• Prioritizing and multi-tasking
• Communicating effectively orally and in writing
• Preparing reports and correspondence
• Interacting professionally with various levels of Metro employees and outside representatives
• Operating computers and general office equipment

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Gather, compile, analyze and summarize data
• Perform highly repetitive work
• Meet time deadlines
• Handle confidential information
• Think, work, and act independently
• Understand, interpret, and apply laws, rules, regulations, policies, and procedures
• Read, write, speak, and understand English

Special Conditions

• This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements
• The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job
• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

(BR)