Administrative Assistant D’Amour College of Liberal Arts and Sciences in Worcester, Massachusetts at Assumption University

The Administrative Assistant provides essential operational, financial, and logistical support to the D’Amour College of Liberal Arts and Sciences. This role serves as a vital point of contact for the division, interfacing daily with full-time faculty, adjunct instructors, administrators, and students. The successful candidate will maintain seamless day-to-day operations, coordinate academic events, manage student workers, and handle financial processes.

Key Responsibilities:

Budget Tracking & Financial Processing

• Expense & Payment Processing: Complete and track program expenditures, including office supply purchases, vendor invoices, purchase orders, purchase requisitions, and faculty travel or mileage reimbursements.
• Budget Monitoring: Assist in tracking divisional operating budgets, maintaining meticulous electronic records of all expenditures, and providing timely financial updates to leadership.
• Supply Management: Monitor, inventory, and order necessary administrative, office, and classroom supplies across departments.

Faculty Support & Academic Operations

• Faculty Inquiry Liaison: Serve as a primary resource to field, troubleshoot, and resolve general inquiries from faculty regarding university resources, teaching spaces, scheduling, and portal navigation.
• Meeting Logistics & Governance: Coordinate divisional and committee meeting logistics (room reservations, materials, and technology setups).
• Digital Maintenance: Collaborate with Information Technology and Integrated Marketing Communications to update and maintain the accuracy of relevant program websites, campus portal postings, and employee directory information.

Event Planning & Student Supervision

• Academic Event Coordination: Support the planning, logistics, and execution of university events, including student recruitment showcases for departments in the D’Amour College of Liberal Arts and Sciences, recognition ceremonies, guest lectures, and faculty-student gatherings.
• Work-Study Oversight: Coordinate, prioritize, and assign tasks to undergraduate student work-study employees, ensuring efficient office coverage and professional development.

• An Associate’s degree is highly desirable; Bachelor’s degree a plus.
• Two- four years’ office administration experience.
• Working within a higher education setting highly desirable.
• Intermediate to advanced proficiency with Microsoft Office Suite (specifically Excel and Word for data tracking and documentation).
• Familiarity with web-based institutional databases.
• Proven ability to handle confidential information with discretion.
• Multitask under pressure.
• Maintain precise attention to detail.
• Resolve problems independently

ABOUT ASSUMPTION UNIVERSITY:

St. John Paul II wrote: “Man’s creation by God ‘in his own image’ confers upon every human person an eminent dignity; it also postulates the fundamental equality of all human beings.” Assumption University recognizes the essential contribution of a diverse community of students, staff, and faculty and condemns all forms of harassment, discrimination, and disrespect. As such, and in compliance with the requirements of federal law and/or the laws of the Commonwealth of Massachusetts, Assumption University prohibits discrimination on the basis of race, color, national origin, religion, disability, age, veteran status, marital status, gender, gender identity, sexual orientation, and pregnancy, as well as other legally protected status, in admission to, access to, treatment in, or employment in its programs and activities, except where such conditions may constitute bona fide qualifications for the programs or activities in question.