Coordinator Of Organized Sports in WILMINGTON, Delaware at West End Neighborhood House & Cornerstone West

Staff Supervision & Youth Worker Management
• Directly supervise approximately 4–6 employees, including youth workers and recreational staff.
• Oversee employee schedules, daily assignments, attendance, performance, and accountability.
• Ensure youth workers are appropriately assigned and actively engaged in maintaining the department and supporting programming.
• Assist with staff training, performance evaluations, and professional development.
Facility Operations, Maintenance & Security
• Oversee the daily cleanliness, organization, and general upkeep of the Youth Development Department, including classrooms, gymnasiums, recreational spaces, common areas, and surrounding property.
• Coordinate cleaning assignments and ensure youth workers and designated staff complete their responsibilities.
• Monitor facility conditions, identify maintenance needs, and communicate concerns to the appropriate personnel.
• Ensure the building, parking lots, and surrounding property are properly secured at the conclusion of evening programming.
• Oversee nightly closing procedures, including securing doors, gates, equipment, and designated access points.
• Ensure staff, participants, and visitors have safely exited the property before closing.
Sports & Recreation Programming
• Oversee the coordination and implementation of organized sports, recreational leagues, athletic activities, and departmental recreational programming.
• Develop and maintain gym schedules, practice schedules, training schedules, and facility usage calendars.
• Coordinate with coaches, community organizations, schools, and other partners to maximize recreational opportunities.
• Assist with the planning and execution of athletic events, tournaments, leagues, and special activities.
• Ensure equipment and recreational spaces are properly maintained and available for programming.
Facility Rentals & Community Usage
• Oversee the facility rental process, including inquiries, scheduling, agreements, facility preparation, staffing, and communication with renters.
• Ensure rental groups comply with organizational policies, safety procedures, and facility expectations.
• Coordinate rental payments and required documentation with the appropriate administrative and financial personnel.
• Ensure facilities are properly cleaned, inspected, and secured following rental activities.
Grant Management & Contract Oversight
• Oversee the implementation and daily operations of the Extended Hours Grant.
• Ensure program activities, attendance, staffing, documentation, and reporting requirements are completed accurately and on time.
• Monitor program performance and assist with maintaining compliance with grant expectations.
• Oversee assigned City of Wilmington contracts, including program deliverables, schedules, documentation, reporting, and contractual responsibilities.
• Maintain positive working relationships with City representatives and other community partners.
Budget Management & Administrative Responsibilities
• Assist with developing, monitoring, and managing departmental budgets.
• Track program expenditures, equipment purchases, supplies, and other operational costs.
• Ensure programs operate within approved budgets while identifying opportunities to improve efficiency and reduce unnecessary expenses.
• Maintain accurate program records, schedules, and operational documentation.
Child Care Operational Support
• Provide additional leadership and operational support to the Child Care Department when the Child Care Manager is unavailable.
• Assist with staff coordination, daily operations, transportation concerns, and other immediate needs.
• Help ensure appropriate supervision, safety procedures, and applicable child care licensing requirements are maintained.
Transportation & Vehicle Oversight
• Oversee the general maintenance, cleanliness, and operational readiness of departmental vehicles.
• Coordinate routine inspections, preventive maintenance, repairs, and vehicle-related concerns.
• Ensure vehicle documentation and maintenance records remain current.
• Assist with transportation scheduling and coordination when necessary.
After-Hours Emergency Response & Life Lines Program
• Serve as a designated on-call contact for evening and weekend emergencies associated with the Life Lines program.
• Respond to urgent facility, safety, security, and operational concerns outside normal business hours.
• Coordinate with Life Lines staff, maintenance personnel, emergency services, and organizational leadership as appropriate.
• Ensure emergencies and incidents are properly documented and communicated.
• Provide additional operational support for evening and weekend programs, rentals, and special events as needed.
Leadership & Departmental Support
• Work closely with the Director of Youth Development to ensure the department operates efficiently and effectively.
• Assist with implementing departmental policies, procedures, and operational expectations.
• Support special events, community initiatives, and organizational activities.
• Serve as a dependable member of the Youth Development leadership team, capable of making sound decisions and addressing operational concerns independently when necessary.