Office Manager at BUDGET KEY SERVICE INC – Seattle, Washington

***This position is in Seattle, Washington***

Who We Are:

BKS Security is experiencing great growth, and we want you to grow with us! We are Seattle’s one stop commercial security solutions partner. You will be working for one of the fastest growing Commercial Security Solutions companies in the Seattle area!

$70,000 to $75,000+ to start DOE.

Bookkeeper/Office Manager:

This job is mostly remote. You may be required to travel to post office, bank, main office, and to remote offices, etc.

REQUIRED SKILL AND ABILITY LEVEL: This position will be trained to take over the Office Manager position. The candidate must excel in managing multiple and competing administrative and accounting priorities with frequently tight deadlines. The various roles will require a high level of accounting with day-to-day processing as well as a high level of administration meeting the various roles and needs skillfully, reliably, and accurately. Candidate must also possess high level Hurman Resource knowledge and assist in HR as needed, confidentially, while demonstrating discretion and good judgment in all areas of operation.

Input, direction, and demand come from MULTIPLE directions, people, organizations and activities and complexity is amplified by competing priorities that are presented many times during a day.

Managing this breadth and complexity requires a HIGH LEVEL OF SKILL and good working relationship with colleagues, vendors, customers, and excellent rapport with field staff. This job requires the ability to deal with the unexpected with resilience and stability in stressful situations. You must have the ability to maintain an optimistic outlook, a great capacity for analyzing and improvement, and a willingness to embrace change.

• Location: Remote. Some Tasks require driving into the main office in Seattle, the post office, the bank, other remote office(s) etc.
• Schedule: Monday - Friday 8am – 5pm.

Roles and responsibilities Bookkeeper/Office Manager:

• Timely and skillful processing of full cycle AR includes processing customer agreements and approvals and setup in OS, timely and accurate billing, processing credit card, ACH, and check payments, depositing payments, auditing and correcting discrepancies, account maintenance, processing statements, monitoring and handling collections of past due and problematic customer accounts, phone requests, email requests, month-end and year-end AR process, maintaining manual, continuous analyzing and streamlining of AR processes, etc.
• Manage alarm customer setup and billing with third party alarm monitoring companies. Setting up accounts, recurring payments, processing payments. Continuous learning vendor/supplier processes and tools to successfully liaison with the field team, the admin team, and suppliers.
• Timely and skillful processing of full cycle AP includes COGS purchase order confirmation, receiving of goods, matching documents, coding invoices, approving invoices, posting into OS, processing payments, tax payments, other payables, order processing and tracking, account maintenance, AP month-end and year-end process, continuous updating and maintaining manual, continuous analyzing and streamlining processes. Also includes the following:
• Monitor and audit debits in operating accounts and post into OS
• Monitor and audit credit card expenditures for backup documents and approvals and assign proper coding
• Reconciliations
• Assist Executive Manager in service provider negotiations and tracking
• Reviewing customer and vendor contracts.
• Participate in contract review and account term negotiation
• Track job submittals and billing requirements
• Weekly review of aging and spearhead collections on past due and difficult accounts.
• Managing Tax Rates and tax filing with Accountant
• Assist Executive Manager with variety of business office systems in accordance with company policies and procedures including completion of daily, weekly, and monthly tasks.
• Assist the Executive Manager in coordinating and scheduling daily activities for the accounting department.
• Support other general administration of Accounts Receivable, Accounts Payable, Payroll, and administrative Human Resource functions and procedures in accordance with company policies and procedures, current standards, guidelines, and regulations as assigned.

Requirements and Qualifications for Bookkeeper/Office Manager:

• Bachelor's degree preferred.
• Required: Strong, proven progressive accounting background.
• Required: At least 10 years administrative experience
• Required: At least 10 years full charge bookkeeping and accounting including full cycle AR and AP, reconciliation, B&O, financial reports, etc.
• Required: Strong background in inventory management.
• Required: Experience with reviewing contracts
• Required: High level of data entry skills
• Required: High level of proficiency in Microsoft 365 suite including word, excel, email, team, and operating softwares.
• High level performer with proven ability to successfully handle several complex and urgent needs throughout the day
• Critical thinking and problem solving.
• Strong communication skills, and ability to adapt.
• Perform other job duties as assigned by the Executive Business Manager.
• Must possess the ability to work independently and harmoniously with other personnel.
• Must be able to complete tasks and meet deadlines with the potential for multiple interruptions throughout the workday.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.
• Must be able to understand and carry out written and oral instructions.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
• Must possess the ability to examine and verify financial documents and reports.
• Must be able to prepare financial and other records in a systematic, neat, and legible manner.

BENEFITS WE OFFER:

A Small Company Where You Matter and Are Rewarded for Hard Work

• Employee Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• Company-Observed Holiday Pay
• Paid Vacation After First Year
• Additional Vacation Pool When Qualified
• Separate Immediate Sick Leave Accrual
• Gym Membership Program
• Simple IRA with Company Match
• Life Mart - Employee assistance program
• Life Mart - Employee discount program
• Life Mart - Health Advocate services
• Life Mart - Funeral planning resources

Other Optional Benefits Available:

• HSA and FSA
• Short-and long-term disability
• Accident insurance
• Personal loss insurance
• Critical illness insurance
• Hospital indemnity insurance
• Group legal plan
• Life Mart - Additional Supplemental Benefits Program

Background and Drug Test Before Employment (Your Past Is Not Automatic Denial of Employment)

Equal Opportunity Employer

We look forward to hearing from you.