Accounting & Marketing Administrator in Maitland, Florida at DSR Financial LLC

The Accounting & Marketing Administrator performs a variety of accounting tasks related to the maintenance and processing of payable account records & invoices for the Company’s various clients. They are also directly responsible for internal administrative functions, accounting/compliance duties, and preparing digital & printed marketing material.

Essential Duties & Responsibilities:

Accounts Payable Function

• Identifies all payable invoices & assures that they are allocated to the proper client
• Scans & uploads invoices into back-office software
• Assigns proper GL code to purchased goods & services
• Matches checks with invoices & distributes checks for review/signature
• Mails all signed checks

• Daily mailings
• Obtain vendor W-9s and assist with 1099s
• Accurately enters & codes accounts payable invoices & payment stubs
• Processes HR updates such as income withholding orders or termination reports

Marketing Function:

• Works with marketing team to prepare daily, weekly, & monthly stories & posts to Company & Client social media accounts
• Prepares flyers or digital graphics for special events or announcements

Office Administration Function:

• Maintains appropriate inventory of office & break room supplies; places supervisor-approved orders on a weekly or as-needed basis
• Receives & distributes the mail
• Supports other team members in functions such as scanning, copying, filing, or other office tasks as requested
• General administrative support to entire team in miscellaneous projects. Checks in regularly and completes assignments as directed
• Greets guests & clients with a friendly, welcoming manner in line with the DSR standard as the Director of First Impressions

Minimum Qualifications (Knowledge, Skills, & Abilities)

• Willingness to learn & become proficient in all company technology: Compeat Radar, payroll management, & restaurant POS systems
• Proficiency in or knowledge of using a variety of computer software applications, especially Microsoft Excel
• Ability to operate most standard office equipment
• Attention to detail in composing, typing, & proofing materials, establishing priorities, & meeting deadlines; ability to take complex data, double check for errors, & accurately record data
• Excellent spelling, grammar, & written communication skills
• Excellent telephone and oral communication skills & strong ability to listen to & understand information & ideas presented through verbal communication
• Ability to maintain a high level of discretion & confidentiality

Education & Work Experience

• Completed or in-progress Bachelor’s degree in related field (accounting/finance, marketing, or business administration) preferred
• Must pass drug screening, criminal background investigation, and reference inquiries.

School-affiliated internships may apply but are not necessary.

Position may develop to additional hours up to full-time .

Part-time hours may be flexible within Monday-Friday 9am-5pm timeframe.