Executive Assistant in San Jose, California at Harmonic Inc

Job Title: Executive Assistant
Location: San Jose, CA, United States
Job Description: Harmonic (NASDAQ: HLIT), the worldwide leader in virtualized broadband and video delivery solutions, enables media companies and service providers to deliver ultra-high-quality video streaming and broadcast services to consumers globally. The company revolutionized broadband networking via the industry’s first virtualized broadband solution, enabling operators to more flexibly deploy gigabit internet services to consumers’ homes and mobile devices. Whether simplifying OTT video delivery via innovative cloud and software platforms, or powering the delivery of gigabit internet services, Harmonic is changing the way media companies and service providers monetize live and on-demand content on every screen. More information is available at www.harmonicinc.com.

Role Description

We are looking for an Executive Assistant to provide high‑level executive, administrative, and office management support to ensure smooth daily operations and effective coordination across the organization. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities.

Location

On-site – This position will be based in San Jose, CA

What you will be doing:

• Interact with and support our Board of Directors and board meetings.

• Manage executive and Board of Directors calendars, meetings, and long‑term scheduling.

• Coordinate executive and board meeting logistics, including travel, meeting rooms, catering, and technology.

• Maintain board documentation and access controls; track action items and follow‑ups.

• Process and distribute checks; assist with deposits, submit board fees, and expense reports for approval.

• Provide administrative and front desk support, including visitor management and call routing.

• Manage office operations, supplies, purchasing requests, and mail/shipping.

• Schedule meetings, manage conference rooms, and coordinate catering and events.

• Maintain documentation, correspondence, reporting, and shared files.

• Support scheduling for finance, earnings‑related, and investor meetings.

• Maintain a professional office environment and provide general office and administrative support as needed.

What you should have:

• Bachelor's degree or equivalent required.
• 4+ years of executive support, administrative or office management experience; Board support experience is a plus.
• Experience supporting senior‑level leaders.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Comfortable managing complex Outlook calendars, scheduling meetings, and coordinating across multiple stakeholders.
• Strong organizational, time‑management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential and sensitive information.
• Strong attention to detail, problem‑solving skills, and customer‑focused mindset.
• Demonstrated integrity, reliability, and professionalism.
• Ability to collaborate effectively with cross‑functional teams and external partners.

Pay & Benefits

For this role, the estimated base salary range is between $33/hr - $48/hr. The actual base salary will vary based on various factors, including market, location, and individual qualifications objectively assessed during the interview process. This position may also be eligible to receive incentive compensation: bonus, equity, and benefits. Sales positions are generally offered a competitive On Target Earnings (OTE) incentive compensation structure

Diversity, Equality, and Inclusion at Harmonic Inc

At Harmonic, we believe that building and nurturing a global team with diverse backgrounds and voices is critical to our success. Together, we achieve excellence through creativity and innovation, build relationships based on integrity and mutual respect, and deliver the highest quality in every aspect of our business for the benefit of our employees, business partners and shareholders.

Additional Equal Opportunity statement

Harmonic is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of gender, race, color, national origin, ancestry, citizenship, religion, age, physical or mental disability, medical condition, genetic information, pregnancy, sexual orientation, gender identity or gender expression, veteran status, or marital status, or any other characteristic protected by federal, state or local law. In addition, we will provide reasonable accommodations for qualified individuals with disabilities. Additionally, we will make reasonable accommodation to assist a person with a disability in the application process. If you need an accommodation in order to apply for a position, please contact hrhelp.nam@harmonicinc.com

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Job Info

Job Identification: 260114
Job Schedule: Full time