Real Estate Legal Assistant in Coral Gables, Florida at Siegfried Rivera PA

Position Summary

The Real Estate Legal Assistant provides high‑level administrative and legal support to real estate attorneys, ensuring efficient transaction management and smooth daily operations. This role requires strong organizational skills, attention to detail, knowledge of real estate procedures, and the ability to prioritize in a fast‑paced environment. This is an on-site position in our Coral Gables office.

Key Responsibilities

Prepare and maintain client matter files, including engagement letters, conflict checks, and onboarding documentationDraft, format, and proofread real estate documents such as contracts, leases, agreements, and correspondenceCoordinate real estate transactions by tracking critical deadlines, maintaining timelines, and calendaring key dates through closingManage electronic files and document management systems; profile and update documents and correspondence dailyAssist with billing tasks including check/wire requests, pre‑bills, invoice adjustments, and payment confirmationsCoordinate file transfers and support attorney onboarding and transitionsServe as a liaison with clients and third parties, including CSC, for service of process and entity formationsTrack compliance deadlines such as annual reports and FinCEN CTA Beneficial Ownership filings (as applicable)Manage attorney calendars, schedule meetings (in‑person and virtual), and coordinate conference room usageHandle incoming calls, mail, and emails with professionalism and discretionMaintain active closing lists, pending matters, and related deadlinesSupport attorney compliance needs, including Florida Bar licensing, CLE tracking, and memberships

Qualifications

Prior experience as a legal assistant, preferably in real estate or transactional lawKnowledge of real estate terminology and Florida proceduresExceptional attention to detail, organization, and time‑management skillsAbility to multitask, problem‑solve, and meet deadlines in a fast‑paced environmentProficiency with Microsoft Office and document management systems (e.g., NetDocuments, AIM or similar)Strong written and verbal communication skillsHigh level of professionalism, integrity, and confidentiality

The firm offers a comprehensive benefits package and a competitive salary. Please submit resume and salary requirement to hr@siegfriedrivera.com. All submissions are kept strictly confidential. Siegfried Rivera is an equal opportunity employer.