Database & Advancement Assistant in Wayland, Michigan at Paws With A Cause

Paws With A Cause® is looking for an organized, detail-oriented, friendly person to join our Advancement team! The right person will be able to multi-task, handle shifting priorities, and stay organized! PAWS' offers a great Benefits Package including medical, dental, vision, Employer-paid Short-term Disability, and Voluntary Life Insurance; Long-Term Disability, a generous PTO (Paid Time Off) Package, 10 Paid Holidays upon starting, and more! This is a Full-time, hourly position with 40 hours per week. Hourly rate is between $17-$20 commensurate with experience. Base hours are Mon-Fri 8:00am-4:30p. Apply today!

About Paws With A Cause

Paws With A Cause (PAWS) exists to create opportunities to live with dignity, companionship and confidence. We do our best work by embodying our core values: adaptability, dedication, innovation, optimism, and gratitude

To transform lives and strengthen communities through partnerships with custom-trained working dogs

Position Summary

The Database & Advancement Assistant provides administrative and operational support to the Advancement team, with a primary focus on donor database management, gift processing, donor acknowledgements, and day-to-day department support. This role is ideal for someone who is highly organized, detail-oriented, and passionate about supporting fundraising efforts through accurate data management and exceptional customer service.

The Database & Advancement Assistant plays an important role in ensuring donors receive timely, accurate, and meaningful communication while helping maintain the integrity of the organization’s fundraising systems and records.

Key Accountabilities:

• Manage donor database
• Lead gift entry
• Advancement Team Admin

Essential Responsibilities

1. Process and record donations accurately and in a timely manner, including online gifts, checks, and event revenue.
2. Maintain and update donor and constituent records within the fundraising database, ensuring data accuracy and integrity.
3. Prepare and distribute donor acknowledgements, tax receipts, and special donor notifications.
4. Provide administrative support to Advancement team leadership. This may include scheduling meetings, preparing materials, making travel arrangements, ordering and maintaining supplies, and coordinating calendars.
5. Respond professionally and courteously to donor inquiries by phone, email, and mail.
6. Support fundraising events through administrative coordination, tracking sponsorships and auction items, and maintaining attendee records.
7. Maintain organized digital and physical filing systems and uphold confidentiality of donor information.
8. Other duties as assigned

Non-Essential Responsibilities

1. Assist with donor research projects.
2. Handwrite donor thank-you notes and stewardship cards.
3. Participate in organization-wide events, volunteer activities, and other special projects as assigned.

Supervision Received

• Specific Direction - Follows established work procedures. Receives periodic checks for performance. Refers unique questions/conditions to immediate supervisor

Supervisory Responsibilities

• No supervisory responsibilities

Education & Experience

1. High school diploma or GED required; associate or bachelor’s degree preferred.
2. Minimum of 2–3 years of administrative, database, or office support experience.
3. Experience working in fundraising, nonprofit operations, or customer service preferred.
4. Experience with Raiser’s Edge NXT or CRM systems.

Other Knowledge, Skills & Abilities

1. Strong attention to detail and commitment to accuracy.
2. Excellent organizational and time management skills.
3. Strong written and verbal communication skills.
4. Ability to manage multiple priorities in a fast-paced environment.
5. Comfort with taking direction from multiple team members.
6. Ability to independently research, organize, and share information from diverse sources.
7. Highly proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
8. Experience with Raiser’s Edge NXT or similar CRM/database system.
9. Ability to handle sensitive and confidential information with professionalism.
10. Positive attitude and strong interpersonal skills with a collaborative approach to teamwork.

Core competencies

1. Detail Oriented: Meticulous attention to all aspects of a situation or task and ensures accuracy in documentation and data
2. Time Management: Ability to effectively utilize available time for the completion of necessary job tasks
3. Task Completion: Ability to complete assigned tasks accurately and efficiently, following set procedures and following up when necessary
4. Team Player: Ability to be an active participant of a team and move the team toward the completion of goals
5. Communication: Communicates clearly, professionally, and compassionately with donors, staff, and volunteers.

Physical Requirements:

Average Daily Physical Requirements

• Work in stationary position - More than 5 hours
• Move about work area - Less than 2 hours
• Use hands/fingers to handle or feel - More than 5 hours
• Reach with hands and arms - More than 5 hours
• Ascend/Descend (stairs/ladder/etc.) - Less than 2 hours
• Bend, stoop, kneel, crouch, or crawl - Less than 2 hours
• Communicate with various parties - More than 5 hours
• Detect flavors or smells - None
• Move up to 20 pounds - Less than 2 hours
• Visual acuity - More than 5 hours
• Read and understand written word - More than 5 hours
• Drive/Travel - None
• Operate computer and general office machines - More than 5 hours
• Operate machines or material handling equipment - None

Environmental Conditions:

Average Daily Environmental Conditions

• Office Environment: No exposure to extreme heat, cold, noise, chemicals or hazardous equipment. - More than 5 hours
• Manufacturing Environment: Exposure to dust, oil, various chemicals, solvents, or fumes. - None
• Medical Environment: Exposure to body fluids, radiation, medical equipment, solvents or chemicals. - None
• Noise: Exposure to constant or intermittent extreme sounds. - Less than 2 hours
• Temperature: Exposure to extreme heat or cold either indoors or outside. - None

This job description does not list all duties of the job. Employees may be asked by management to perform other duties as needed. The Company reserves the right to revise this job description at any time. This job description is not a contract for employment and does not infringe upon the Company’s at will employment status.

Employee Signature: ________________________________ Date: ___________________