PM Administrative Assistant in Orange Park, Florida at All Weather Contractors Inc

We have an immediate opening in our Property Maintenance division for an experienced Administrative Assistant/Customer Service Rep. This position will work to provide superior customer service for our Electrical and Welding clients and be the support team for All Weather Contractors.
Assist with creating job orders/work orders that are complete and organizing information from work orders to prepare customer billing. Support field personnel (carpenters, tile, paint, property maintenance techs) as necessary. Prior office work in a multi-family (apartment community) environment is a real plus.

• Take incoming calls from apartment community customers to determine needs
within the Property Maintenance department.
• Enter work orders for Property Maintenance jobs with job numbers in Sage 300
computer system.
• Use computer software to complete data entry for work orders, purchase orders,
and billing in Microsoft Suite applications (Outlook, Word & Excel).
• Assist with time sheets of Property Maintenance employees (such as attaching
receipts, notate bid jobs, clarify notes on time sheets)
• Assists in reviewing and preparing subcontractor/vendor/supplier billing for
accounting and submitting as needed.
• Assist the property maintenance team with processing customer billing for
Invoice time & Materials and bid jobs. Gather information as needed to
complete accurate billing to customers.
• Invoice additional PM work as assigned and answer customer questions
concerning PM invoices
• Process all e-mail and postal mailing of invoices.
• Other customer service duties, such as troubleshooting customer concerns,
new customer set-ups, etc.
• Assist the Business Manager with other tasks as assigned.
• Assist with preparing purchase orders for suppliers and/or subcontractors
• Enter and file billing invoices sent by the PM Small jobs group as needed
• Back up Receptionist's desk during lunch hour.
• Candidate must be dependable and a multitasker. Able to work in an open and
fast-paced office.
• Must successfully pass a drug screen and background check.
• M-F schedule 8:00 am-5:00 pm

Our Company is an Equal Opportunity Employer that does not discriminate against applicants or employees based on any Federal, state and/or local laws. All Weather encourages former military and veterans to apply. All Weather Contractors follows the Florida drug-free workplace program. We participate in E-Verify. Our company offers employment and training opportunities for Section 3 Residents.
Candidates should apply below and send their resume, salary requirements and personal contact phone number/e-mail information.

Benefits:
• 401(k)
• Employee assistance program
• Health insurance
• Employee Stock Ownership Program
• Company Paid Life Insurance
• Time off package
Schedule:
• 8 hour shift
• Monday to Friday