Office Manager in Nashville, Tennessee at LINDEN WALDORF SCHOOL INC.

Office Manager

Reports to: Head of School

Status: Full-Time, Non-Exempt

Some People Manage an Office. Others Become the Heart of a School.

At Linden Waldorf School, we are seeking the latter.

Every day, children, parents, faculty, trustees, alumni, and visitors pass through our front doors. The person

who greets them helps shape their experience of our school. Through warmth, thoughtful organization, and

joyful service, our Office Manager creates the conditions that allow children to thrive and teachers to focus

on their craft.

If you delight in serving others, find satisfaction in bringing calm to busy days, notice what needs to be done

before you're asked, and believe that kindness and hospitality can change the course of someone's day, we

would love to meet you.

About Linden Waldorf School

Linden Waldorf School is an independent school dedicated to educating the whole child in grades Preschool

- 8. We believe schools flourish when every adult contributes to a culture of warmth, purpose, and service.

The Opportunity

The Office Manager serves as the welcoming heart of the school and the operational hub of daily school life,

blending hospitality, student care, office management, administrative support, event coordination, and

bookkeeping.

Primary Responsibilities

• Serve as the welcoming face and voice of the school.

• Provide basic first aid and maintain student health documentation.

• Oversee front office operations, records, attendance, supplies, inventory, and mail.

• Manage day-to-day bookkeeping, including invoices, expense coding, reimbursements, deposits, and

purchasing.

• Provide administrative support to the Head of School and Leadership Team.

• Coordinate logistics and execution of school events.

• Continually improve systems, hospitality, and the experience of the Linden community.

This job description indicates the general duties and physical requirements of work performed by the employee

with this job designation. It should not be interpreted or construed as a comprehensive inventory of all duties,

responsibilities, qualifications, and physical requirements required of the employee assigned to this job, as

these might vary from day to day or as business needs demand.

Qualifications

Required Qualifications

• High school diploma required; associate's or bachelor's degree preferred

• Three or more years of progressively responsible administrative or office management experience

• Excellent written and verbal communication skills

• Strong organizational, project management, and time management skills

• Proficiency with Google Workspace and productivity tools

• Ability to maintain confidentiality and exercise sound judgment

Strongly Preferred

• Experience in an independent school, nonprofit, or other mission-driven organization

• Bookkeeping experience, including accounts payable, expense coding, and financial recordkeeping

Preferred

• Nursing experience or advanced First Aid certification

• Experience with QuickBooks or comparable accounting software

• Executive Assistant experience supporting senior leadership

• Event planning or hospitality experience

• Knowledge of or appreciation for Waldorf education

The Person We're Looking For

The ideal candidate is someone who finds genuine satisfaction in helping others. They are equally

comfortable welcoming a prospective family, comforting a child with a scraped knee, organizing a complex

event, or solving an unexpected problem with calm and grace. They understand that small acts of kindness

shape a community and bring professionalism, joy, and thoughtful service to each day.

• A warm, welcoming presence

• A genuine love for children

• A servant's heart and service-oriented mindset

• Exceptional interpersonal and relationship-building skills

• Outstanding organizational skills and attention to detail

• A calm, flexible approach to changing priorities

• Initiative and the ability to anticipate needs

• A collaborative spirit and growth mindset

• Integrity, discretion, and professionalism

• A desire to contribute to a joyful, mission-driven school community

Physical Requirements

Must be able to:

• Remain in a stationary position for extended periods of time standing or sitting.

• Move about to reach students and/or access file cabinets, office machinery, etc.

• Constantly/occasionally operate a computer and other office machinery.

• Ascend/descend stairs and traverse campus.

• Position self as needed, including bending, crouching, kneeling, lifting, reaching.

• Lift up to 40 pounds.

• Frequently communicate with students, parents, colleagues, and leadership.

• Actively supervise students with focus even when distractions present.

• Work in various outdoor weather conditions for extended periods of time.

Application Process

Submit a cover letter, ré sumé , and three professional references. Applications will be reviewed as they are

received until the position is filled.

It is the policy of Linden Waldorf School to provide equal employment opportunities to all employees and

applicants for employment without regard to race, color, sex, age, religion, national origin, disability, status as

a covered veteran, or any other legally protected status, in accordance with federal and state law, and not to

discriminate on the basis of sexual orientation. This policy applies to all terms and conditions of employment,

including recruitment, hiring, placement, compensation, benefits, promotion, demotion, layoff, termination

and all other terms and conditions of employment.