OFFICE ADMINISTRATOR in NEW YORK, New York at Clinton Housing Development Company

NATURE OF WORK

The Office Administrator maintains office services by organizing and maintaining systems and procedures to ensure successful day-to-day operations at the Main Office as well as Front Desks and Social Services Offices at site locations. The Office Administrator manages access to all systems for staff members and is the liaison for all telecom issues.

RESPONSIBILITIES

- Attain technical proficiency in all related CHDC systems and applications

- Organize and manage all offices

- Main Office

- Front Desks/Reception Areas at all properties

- Social Services Offices at supportive housing locations

- Conduct regular visits to all locations to ensure maintenance of proper condition

- Inventory, monitor, order, replenish supplies for all offices

- Inventory, monitor, order, replace furniture for all offices as needed

- Submit and track related work orders in work order system as needed for all offices

- Coordinate vendors as needed for work in all offices

- Manage the purchase and distribution of employee uniforms

- Work with Finance Department to create and maintain budgets for various office expenses

- Train and manage Main Office Receptionist

- Produce and maintain reports as requested by leadership

- Utilize property management, work order, task management, and workflow systems for tasks as needed

- Participate in special projects as assigned

- Provide organizational support as needed

TECHNOLOGY ADMINISTRATION

- Provide and maintain user access to all technology as directed by leadership, including, but not limited to:

- Human Resources/Time & Attendance system

- Maintenance and Work Order systems

- Workflow tools

- Task and Project Management systems

- Create and maintain tracking mechanism for system access by user, including specific permissions

- Inventory, monitor, order, and replace hardware and equipment for all offices, including, but not limited to:

- Desktop Computers

- Laptop Computers

- Tablets

- Telephone Equipment

- Cell Phones

- Security Systems

- Intercoms

- Monitor all telecom systems and software to ensure uninterrupted function, including but not limited to:

- Internet

- Wi-fi

- Landlines

- Cellular service

- Security Systems

- Intercoms

Requirements and Qualifications

· Bachelor’s degree or equivalent

· At least 3 years of experience in office management, project management, or related field

· Background in affordable housing or property management preferred

· Heavy organizational skills and administrative expertise with exceptional attention to detail

• Ability to work independently on deadline-driven tasks
• Ability to communicate effectively with internal and external parties
• Technology literacy including MS Office, with strong Word, PowerPoint, and Excel proficiency
• Knowledge of Yardi or other property management software a plus
• Knowledge of Monday.com or other task management software a plus
• Strong written and verbal communication and presentation skills
• Ability to manage competing priorities
• Experience working with diverse populations
• Spanish speaking a plus