AP Specialist in Plano, Texas at ASSOC LUXURY HOTELS INTERNATIONAL HOLDINGS LLC

Job Title: Accounts Payable Specialist
Location: Plano
Reports To: Controller
Type: Full-Time

Position Summary:
We’re looking for a detail-oriented and organized Accounts Payable Specialist to join our finance team. This role is responsible for processing vendor invoices, ensuring timely payments, maintaining accurate financial records, and supporting overall financial operations. The ideal candidate will have strong accounting knowledge, great attention to detail, and the ability to work independently while supporting the broader team.

Key Responsibilities:

• Review, code, and process vendor invoices and employee reimbursements in accordance with company policies
• Manage and oversee company expense reporting using Ramp, including transaction review and card management
• Handle day-to-day banking tasks, including initiating vendor payments and reconciling both outgoing AP and incoming AR transactions
• Record and apply incoming accounts receivable payments in the accounting system accurately and in a timely manner
• Maintain vendor records and ensure W-9s and payment details are up to date
• Communicate with vendors and internal teams to resolve any discrepancies or questions
• Reconcile vendor statements and support month-end close, including AP-related accruals
• Assist with year-end 1099 filings and audit support
• Ensure compliance with internal financial controls and company policies

Qualifications:

• 2+ years of experience in accounts payable, accounting, or finance support
• Hands-on experience with Ramp or similar expense management tools preferred
• Familiarity with banking platforms and daily cash management tasks
• Ability to handle confidential information with integrity
• Strong attention to detail and high level of accuracy
• Proficiency in Microsoft Excel and accounting software (e.g., NetSuite, QuickBooks, SAP)
• Strong communication and organizational skills
• Ability to manage multiple tasks and meet deadlines

Preferred Skills:

• Hospitality industry experience is a strong plus
• Understanding of GAAP and accounting workflows
• Experience in a multi-entity or high-volume environment