Contract Administrator in Scottsdale, Arizona at Mark-Taylor Residential

At Mark-Taylor, we believe our success starts with our people. For over 40 years, we’ve built and managed Arizona’s most beautiful apartment communities while fostering a culture centered on people, excellence and growth.

We are proud to be recognized as Ranking Arizona’s #1 Multifamily Builder and Manager, a Best Place to work in Multifamily, and a Healthiest Employer by the Phoenix Business Journal, and more.

Our communities are growing and so is our corporate team! We’re hiring a Contract Administrator at our corporate office in Scottsdale, AZ.

Why You’ll Love working at Mark-Taylor

• Employee rent discounts.*
• Access to all Mark-Taylor amenities.
• Employee appreciation events.
• Opportunities for career growth.
• 401(k) with robust company match.**
• Paid time off, sick time, holidays, and volunteer time.**
• Comprehensive Medical, Dental, and Vision benefits.**

• Bachelor’s degree in Business Administration, Finance, Legal Studies, Supply Chain or a related field preferred; an equivalent combination of education and relevant experience will be considered.
• Three or more years of experience in contract administration, vendor management, procurement, legal operations or a related field preferred.
• Experience managing contracts through multiple stages of the contract lifecycle preferred.
• Experience with contract lifecycle management systems and electronic signature platforms preferred.
• Strong attention to detail, organization and version-control skills, with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills with the ability to coordinate across internal stakeholders, vendors and subject matter experts.
• Experience in a multi-location or high-volume organization; multifamily, property management or real estate experience is a plus.

In this role, you will

• Own the administrative contract lifecycle from intake through review, approval, execution, renewal, termination and closeout, serving as the central point of contact for contract status.
• Prepare contracts, amendments, renewals, addenda, statements of work, NDAs and related documents using approved templates.
• Review incoming contracts for completeness and coordinate review with business owners, Finance, Legal, Risk, IT and other stakeholders as appropriate.
• Identify non-standard provisions, requested changes and material legal, financial, operational, data-security, insurance or liability risks, and route them to the appropriate decision-maker.
• Coordinate redlines, revisions, approvals and electronic signatures while maintaining accurate version control and ensuring agreements are executed only by authorized representatives.
• Maintain a comprehensive, centralized contract repository and distribute fully executed agreements to the appropriate stakeholders.
• Track effective dates, expiration and renewal dates, notice periods, termination provisions, payment obligations, deliverables and required vendor documentation, proactively notifying owners of upcoming actions.
• Manage renewals, extensions, amendments, terminations and closeouts while escalating missed deadlines, incomplete documentation and compliance concerns.
• Administer the contract platform, approval process and approval matrix; develop templates, workflows, checklists and SOPs; and identify opportunities to streamline and automate contract processes.
• Maintain contract dashboards and reporting, support audits, monitor property fee administration and partner with Finance and business leaders to improve visibility, compliance and accountability across the contract portfolio.

Mark-Taylor is an equal opportunity employer and a drug-free workplace. All our employees undergo pre-employment screening which includes drug testing.

*Housing discounts are subject to availability at each community.

**Benefits offered for full-time employees.