Administrative Assistant in Herndon, Virginia at ATTAINX INC

Job Description: Part-Time Administrative Assistant

Location: Onsite – Herndon, VA
Job Type: Part-Time (Approximately 20 Hours per Week / 4 Hours per Day)

AttainX is seeking a reliable, organized, and customer-focused Part-Time Administrative Assistant to support daily office operations and executive administrative needs. This role is responsible for creating a welcoming office environment, maintaining office organization and supplies, supporting travel coordination, and assisting with a variety of administrative tasks to ensure smooth day-to-day operations.

The ideal candidate is detail-oriented, proactive, professional, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of confidentiality and customer service.

Qualifications:

High school diploma or equivalent required; associate degree preferred.Minimum of 2 years of administrative, office support, or customer service experience preferred.Organizational and time management skills with attention to detail.Excellent verbal and written communication skills.Ability to handle sensitive and confidential information with discretion.Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).Experience with expense reporting and travel coordination preferred.Ability to multitask, prioritize responsibilities, and work independently.Professional demeanor with strong interpersonal skills.

Key Responsibilities:

Greet and assist visitors, clients, and employees in a professional and courteous manner.Ensure office supplies, snacks, beverages, and refreshments remain fully stocked and organized.Coordinate and maintain inventory of office and kitchen supplies; place orders as needed.Complete weekly credit card reconciliations and expense report processing with accuracy and timeliness.Schedule and coordinate travel arrangements, including flights, hotels, transportation, and itineraries for leadership and staff.Order business cards and assist with other office-related vendor requests.Support meeting coordination, scheduling, and calendar management as needed.Assist Executive Leadership with a variety of administrative and operational tasksMaintain organized electronic and physical filing systems.Support office organization and contribute to a positive and professional work environment.Perform additional administrative duties and special projects as assigned.

Work Schedule

Part-time position averaging approximately 4 hours per day, Monday through Friday.Schedule may be flexible based on business needs and candidate availability.

About Us:

AttainX Inc. is a Women Owned Small Business (WOSB), Economically Disadvantaged WOSB (EDWOSB), CMMC Level 2, CMMI Level 3, ISO 9001:2015 certified QMS and Silver Level SAFe Partner. For more than 15 years, AttainX, Inc. has delivered emergent technologies, software products, and high-quality services that meet the needs of our Federal Government customers.

The last 4 years have shown significant company growth as we have increased our contracts portfolio and hold the “Best in Class” contract vehicles, GSA MAS and OASIS Small Business and 8(a) Pools 1, 2 and 3. In addition, we are prime on several Agency Specific IDIQs and BPAs with the National Oceanic and Atmospheric Administration, Department of Energy, Navy, Health and Human Service, USCIS and the Defense Intelligence Agency.

AttainX is dedicated to quality and best practices for the services we provide. We understand our people are the key ingredient to ensuring our customers Mission and Goals are met with excellence.

Benefits:

Competitive compensation and benefits packages including paid vacation, medical, dental, vision, matching 401K plan, tuition/training reimbursement, and Long & Short-Term Disability.

EEO Commitment:

AttainX is an equal employment opportunity employer, committed to providing a workplace free from discrimination based on Title VII of the Civil Rights Act, VEVRAA and Section 503, or other status protected by applicable federal, state, local, or international law. These protections also extend to applicants.

Accommodations:

Individuals with a disability who would like to request a reasonable workplace accommodation may send an email to Human Resources indicating the specifics of the assistance needed.

Physical Demands:

Sitting and working on a computer for long, continuous periods each day; effective communications by telephone, email, and face-to-face; standing, walking, and sitting; handling and feeling objects or controls; reaching; talking and hearing; lifting and/or moving up to 10 pounds; and specific vision abilities including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.

Work Environment:

The noise level in the work environment is usually moderate.