Coordinator, Privacy & Records Management in Canada Creek, Nova Scotia at Jobgether

The Coordinator, Privacy & Records Management supports the day-to-day activities of privacy and records management programs by coordinating administrative processes, maintaining accurate documentation, and ensuring timely responses to requests. The role requires strong collaboration across teams while handling confidential information with professionalism and discretion.

• Provide administrative and coordination support for privacy, records management, and information governance activities.
• Monitor privacy-related requests, inquiries, complaints, and breaches, ensuring proper tracking, escalation, follow-up, and reporting.
• Maintain accurate records within client relationship management systems and electronic document management platforms.
• Prepare confidential documentation, correspondence, reports, presentations, and operational materials.
• Coordinate meetings, agendas, minutes, action items, and follow-ups for privacy and records management groups.
• Support the organization and delivery of privacy and records management training, including scheduling, attendance tracking, and communications.
• Assist with updating policies, procedures, online resources, and related documentation.
• Track activities, expenses, budgets, and performance metrics to support program reporting.
• Participate in projects by monitoring progress, preparing updates, and coordinating deliverables.
• Collaborate with internal teams and stakeholders to support effective privacy practices and information management processes.

The ideal candidate has experience providing administrative or program coordination support in a complex environment and demonstrates strong organizational skills, confidentiality, and adaptability. They are comfortable managing multiple priorities while working independently and collaborating with various stakeholders.

• Diploma or certificate in a related field such as Information Management, Business Administration, or a similar discipline.
• Minimum of 2 years of experience providing administrative and/or program coordination support in a fast-paced organization.
• Experience managing confidential or sensitive information with strong attention to discretion.
• Familiarity with databases, electronic document management systems, and client relationship management tools.
• Proficiency with Microsoft Office Suite, calendars, email systems, and administrative platforms.
• Experience preparing agendas, taking meeting minutes, and coordinating operational activities.
• Knowledge of privacy principles, information management practices, and related legislative requirements is considered an asset.
• Strong organizational, prioritization, and time management skills with the ability to manage competing deadlines.
• Excellent written and verbal communication skills with a professional approach when interacting with internal and external stakeholders.
• Ability to work independently, demonstrate initiative, exercise sound judgment, and identify process improvements.
• Strong analytical and problem-solving abilities with excellent attention to detail.
• Ability to quickly learn new tools, systems, and processes.
• Bilingual English/French skills are considered an asset.

• Salary range of $59,400 to $69,000 annually.
• Regular full-time employment opportunity.
• Hybrid work model with a primary remote setup, available within Ontario and Québec.
• Flexibility to work mainly from a home-based office with regular on-site presence when required.
• Opportunity to work from a modern office environment in Ottawa if preferred.
• Supportive and inclusive workplace culture focused on diversity, accessibility, and belonging.
• Opportunities to contribute to meaningful privacy, information governance, and organizational improvement initiatives.
• Potential skills assessment as part of the selection process.