Legal Administrative Assistant in Scottsdale, Arizona at Boesen & Snow LLC

Boesen & Snow Law is a well-established health and pharmacy law firm located in Scottsdale, AZ and Indianapolis, IN. We represent individual healthcare providers as well as corporations involved in healthcare delivery and support, including 503A, 503B, retail, specialty, and mail order pharmacies. Our team includes 12 attorneys, three pharmacists, and 16 professional staff members.

Position Overview:

Our Legal Administrative Assistant position is an opportunity to join a growing team doing highly specialized work that makes a real impact on the healthcare professionals and businesses we serve. You'll work in a fast-paced, deadline-driven environment and interact directly with clients as a trusted point of contact alongside the attorney you support.

The ideal candidate for this position is an experienced legal support professional who enjoys taking full ownership of their work, is confident in client communication, and can comfortably manage a high volume of responsibilities.

At its heart, this role exists to optimize your attorney's time. You'll own the day-to-day mechanics that keep the practice running smoothly: managing calendars, organizing matters, staying ahead of deadlines, and anticipating needs before they arise. It's a detail-driven position ideal for someone who likes to stay a step ahead and handles confidential information with discretion.

Key Responsibilities:

• Maintain attorney calendars daily, including matter deadlines, client meetings, board meetings, etc.
• Manage and monitor multiple attorney inboxes daily, ensuring timely responses to clients, task completion, and deadline visibility.
• Audit attorneys' daily time entries to ensure they are complete, accurate, and assigned to the correct matter before submission.
• Retain and organize receipts for any purchases made on the firm credit card.
• Maintain client files and documents in SharePoint, ensuring they are correctly organized, accurately named, and compliant with firm file-naming standards.
• Meet weekly with attorneys to discuss deliverables due for the week.
• Prepare case summaries on a bi-weekly basis.
• Ensure the attorney intake process is followed end to end.
• Track attorney CLE credits and confirm annual completion.

Qualifications:

• 3 years of legal assistant experience required
• Experience managing multiple inboxes required. (3 for this role)
• Experience with Clio required.
• High Proficiency with Outlook and SharePoint.
• Experience assisting with attorney time tracking and billing is a big plus!
• A proactive, anticipatory work style, comfortable taking ownership and following through without close supervision.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.

Compensation

$28 - $30/hour, depending on experience.

Benefits & Schedule

Full-time, 9am - 5pm, 40 hours per week, on-site in Scottsdale, AZ. Occasional work outside regular business hours with opportunity for overtime.

Benefits include health insurance with a 100% employer-sponsored plan at every coverage level, including family coverage, dental and vision insurance, paid time off, 401(k) with employer matching, and professional development opportunities. We also offer fun extras like an annual birthday gift, Lululemon swag every six months, and a fully stocked kitchen with lunch, snacks, and drinks.