Heartland Fund Grants Associate in New York at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Heartland Fund Grants Associate based in United States.

This role supports the full grants management cycle within a growing, mission-driven grantmaking organization. You will help maintain accurate grant records, coordinate documentation, and keep key processes moving smoothly. The position combines grants administration, systems support, reporting, and cross-functional coordination. You will work closely with program teams, grantees, and external partners in a collaborative, evolving environment. Your attention to detail and proactive communication will help ensure timely, effective support throughout the grantmaking process. This is an opportunity to contribute to investments supporting rural communities, democracy, and climate solutions while helping strengthen systems and processes for future growth.

• Support grantees and internal teams throughout the complete grants management lifecycle, from invitation and onboarding through final closeout.
• Create and maintain contact, organization, grant, and other records, ensuring information remains accurate and up to date.
• Track narrative and financial reports, follow up on outstanding documentation, and help maintain grantmaking timelines.
• Determine grantee eligibility and support due diligence activities in coordination with relevant teams.
• Provide technical support to staff and grantees using the Fluxx grants management system and assist with training on relevant technology, policies, and procedures.
• Develop templates, tools, dashboards, and recurring processes that improve the efficiency and consistency of grants management activities.
• Coordinate proactively with grants management colleagues, program leads, and external partners to keep workflows and reporting requirements on track.
• Prepare grant data reports and materials for staff, boards, committees, and strategic partners as needed.
• Contribute to knowledge management, team coordination, and other operational priorities as assigned.

• At least three years of professional experience, including experience in a nonprofit environment; grants management, philanthropy, or a related field is preferred.
• Strong proficiency with Google Workspace, including Docs, Sheets, Calendar, and Drive, as well as video conferencing platforms such as Zoom.
• Experience coordinating complex, collaborative projects and managing multiple priorities, deadlines, and stakeholders.
• Strong written and verbal communication skills combined with excellent customer service and interpersonal abilities.
• Highly collaborative approach with a partnership mindset and the ability to work effectively across teams and with external organizations.
• Resourceful, proactive, and creative problem-solving skills, with the ability to navigate evolving processes and a changing operational environment.
• Experience with philanthropic organizations, fiscal sponsors, nonprofit intermediaries, funder collaboratives, or other grantmaking environments is desirable.
• Familiarity with grants management systems and processes, particularly Fluxx, is an advantage.
• Understanding of the financial and regulatory environment affecting nonprofit and philanthropic organizations is a plus.
• Experience working with colleagues and stakeholders from diverse backgrounds and perspectives, with an appreciation for rural communities and cultures.
• Experience living or working in rural America is strongly preferred; proficiency in a second language spoken in rural America is also desirable.
• A demonstrated commitment to racial justice and equity.

• Salary range of $59,500–$70,000 per year.
• Full-time, exempt position with the flexibility to work remotely from home anywhere in the United States.
• 100% employer-paid health, dental, and vision insurance for employees and their families.
• 401(k) retirement plan with a 3% automatic employer contribution and up to a 3% employer match.
• Pre-tax transportation benefits.
• 120 hours of vacation time and 80 hours of health leave annually.
• Up to 2 days of casual leave and 20 hours of volunteer leave each year.
• 13 paid holidays annually.
• 12 weeks of paid family and medical leave after 90 days of employment.
• Occasional travel within the United States.
• Opportunity to contribute to work focused on rural communities, economic opportunity, climate solutions, civic engagement, and stronger democratic participation.
• Collaborative, learning-oriented, and mission-driven remote work environment.