Materials Management Coordinator / Plant Operations in Birmingham, Alabama at Outpatient Services East LTD

Plant Operations & Facility Systems

· Coordinate and monitor facility infrastructure and utility systems including:

1. Air Conditioning and HVAC systems

2. Steams Systems

3. Boilers

4. Medical Oxygen systems

5. Instrumentation and Procedure Equipment

· Coordinate preventative maintenance schedules and follow-up activities

· Identify and communicate facility issues requiring corrective action

· Assist in maintaining operational readiness of equipment and systems

Maintenance Coordination

· Serve as the primary point of contact for maintenance-related activities.

· Coordinate repair requests and work orders with internal staff and external service providers

· Work closely with Lillibridge and other contracted vendors to ensure timely completion of maintenance projects and repairs.

· Track maintenance activities and maintain documentation of completed work.

Coordinate and oversee supply ordering for all departments throughout the facility

· Maintain appropriate inventory levels for routine supplies, specialty items, implants, and physician preference items

· Establish, monitor, and adjust par levels based on case volume, utilization trends, and operational needs

· Prepare and process purchase orders accurately and timely

· Receive incoming shipments and verify packing slips against purchase orders and delivered items

· Resolve discrepancies involving orders, backorders, damaged goods, or invoicing issues

· Research vendors and pricing to obtain quality products at the most cost-effective pricing

· Compile purchasing and inventory data and accurately enter in computer systems

INVENTORY CONTROL/ SUPPLY DISTRIBUTION

· Maintain organized storage areas and ensure inventory is properly rotated and secured

· Track and manage implant inventory, expiration dates, lot numbers, and required documentation

· Distribute supplies throughout the facility to ensure departments remain stocked and operational

· Conduct routine inventory counts and audits

· Monitor for shortages and proactively replenish critical supplies

· Assist with annual inventory and inventory reconciliation

EQUIPMENT MANAGEMENT

· Coordinate equipment repairs and maintenance with vendors/service providers

· Troubleshoot equipment concerns and initiate repair requests

· Evaluate equipment replacement/repair needs

· Coordinate procurement of new equipment and ensure proper documentation and setup

· Track preventative maintenance and service records

STAFF SUPPORT / COMMUNICATION

· Respond to staff supply requests in a timely manner

· Address concerns or complaints related to supplies or equipment

· Collaborate with staff and physicians to identify supply and equipment needs

· Communicate effectively with departments regarding backorders, substitutions, or delays.

· Support process improvement initiatives related to supply utilization and cost containment

COMPLIANCE / QUALITY

· Maintain records related to implants, equipment, and purchasing in accordance with regulatory requirements

· Ensure compliance with facility policies and accreditation standards

· Support readiness for regulatory inspections

Qualifications

Minimum 1 year of experience in materials management, perioperative services, or ambulatory surgery center operations preferred

· Prior operating room experience preferred

· Knowledge of surgical supplies, implants, inventory systems, and purchasing processes

· Understanding of sterile processing and OR workflow

· Strong organizational and inventory management skills

· Ability to analyze pricing and purchasing trends

· Excellent communication and problem- solving skills

· Computer proficiency including inventory and purchasing

· Ability to prioritize multiple responsibilities in a fast-paced surgical environment

PHYSICAL REQUIREMENTS

· Ability to stand and walk for extended periods

· Ability to lift and move supply boxes/equipment as needed

· Ability to bend, reach, push, and pull or lift up to 100 pounds

· Ability to work in clinical and storage environments

Monday - Friday 8:30a-5:00

OR Support when available