Programs Coordinator in San Luis, Arizona at City of San Luis

ABOUT THE POSITION
Under the general supervision of the Recreation Manager, the incumbent coordinates recreational programs for residents and visitors including youth camps, after-school enrichment programs, community recreation programs, and outreach initiatives; promote program activities; and perform a variety of tasks related to assigned areas of responsibility. The Programs Coordinator assists department leadership by providing administrative and operational support to supervisors, managers, and administrative staff; perform a wide variety of responsibilities related to program registration and community partnerships department budget tracking, account coordination, and develop new systems or improve existing systems and procedures to increase department efficiency.

As the Programs Coordinator, you will:

• Plan, coordinate, implement, promote, and evaluate a variety of recreation programs and services, including youth camps, after-school enrichment programs, recreation classes, athletics, wellness programs, arts and cultural activities, outdoor recreation, educational workshops, and community engagement initiatives.
• Develop and maintain partnerships with schools, community organizations, instructors, volunteers, service providers, sponsors, and facility user groups to expand recreational opportunities and enhance program delivery.
• Serve as a liaison between the Parks and Recreation Department, school districts, community organizations, program instructors, volunteers, and the public regarding recreation programs, facilities, events, and community resources.
• Assist with the planning, coordination, promotion, and execution of city-sponsored events, special events, community celebrations, and departmental activities.
• Coordinate participant registration processes and maintain accurate records for recreation programs, classes, workshops, camps, after-school programs, facility reservations, rentals, and special events.
• Collaborate with department staff to schedule and maintain park and recreation facility calendars, ensuring efficient use of facilities for programs, rentals, events, and community activities.
• Develop and distributes promotional and marketing materials, including flyers, brochures, social media content, website updates, newsletters, and community outreach communications.
• Maintain accurate program records, participation data, budget ledgers, sponsorship information, and expenditure tracking for reporting, evaluation, and budgetary purposes.
• Process purchase orders, invoices, deposits, refunds, check requests, registrations, vendor agreements, instructor contracts, facility use permits, and related financial and administrative documentation.
• Assist in the preparation and monitoring of departmental budgets, program revenues, expenditures, grants, sponsorships, and partnership agreements.
• Research, recommend, and implement new recreation programs, services, and operational improvements that respond to community needs and increase departmental effectiveness and efficiency.
• Assist with recruitment, training, and scheduling of assigned staff and volunteers; ensure compliance with City policies, safety procedures, and program standards.
• Attend professional meetings, conferences, training programs, and community events to remain informed of current trends, best practices, and emerging opportunities in parks and recreation programming.
• Respond to inquiries, resolving concerns, and assisting residents, participants, instructors, vendors, and community partners.
• Perform related duties as assigned.

IDEAL CANDIDATE

Will possess knowledge of:

• Principles, practices, and methods of parks and recreation programming, youth development, community engagement, and special event coordination.
• Recreation program planning, implementation, promotion, and evaluation techniques.
• Community recreation needs assessment and program development practices.
• Budget preparation, financial tracking, recordkeeping, and basic accounting procedures.
• Marketing, outreach, and communication strategies, including social media and website content management.
• Facility scheduling, reservation systems, and recreation management software.
• Safety procedures associated with recreation programs and events.
• Modern office practices, procedures, and technology, including Microsoft Office applications and database management systems.

Will have the ability to:

• Develop, coordinate, and administer recreation programs that meet the diverse needs and interests of the community.
• Establish and maintain effective working relationships with staff, community partners, volunteers, elected officials, and the public.
• Communicate effectively, both orally and in writing, with individuals from diverse backgrounds and age groups.
• Analyze information, identify problems, and develop practical solutions.
• Interpret and apply policies, procedures, rules, and regulations.
• Exercise sound judgment, initiative, creativity, and independent decision-making within established guidelines.
• Maintain accurate records, prepare reports, and ensure attention to detail.
• Work collaboratively as part of a team while independently managing assigned responsibilities.
• Adapt to changing priorities and work effectively in a fast-paced environment.
• Work evenings, weekends, and holidays as required to support programs, events, and departmental operations.
• Safely perform duties in both office and outdoor environments and travel between program sites and facilities as needed.

MINIMUM REQUIREMENTS

Education, Training, and Experience:

• A high school diploma or GED equivalent AND
• Three (3) years of full-time work planning, coordinating, organizing recreational activities/sports.
  
  

Licenses and Certifications:
All required licenses and certifications must be valid at the time of appointment and maintained throughout employment.

• Arizona Drivers License
• Level 1 Fingerprint Clearance Card
• First Aid/CPR Certification
  
  

Special Requirements:

• Residency in the United States and within 25 miles of the City of San Luis
• Ability to pass an extensive background check.
  
  

Desired/Preferred:

• Bilingual in Spanish.
• San Luis residency.

SUPPLEMENTAL INFORMATION

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds unaided. Employees must be physically capable of operating City vehicles, for job-related purposes, safely. Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied individuals.

Work Environment:

Work is performed in a variety of weather conditions with exposure to the outdoor elements. Vision is required to perform and monitor essential functions, and to complete data entry. There is need to stand, stoop, walk, and lift heavy objects (over 100 pounds) during the course of the workday. Requires the use of a vehicle on City business. Individuals must be physically capable of operating the vehicles safely.

APPLICATION PROCESS:

To be considered, online applications MUST include all required documents listed under the Minimum Requirements section of the Job Posting. All documents should be uploaded as attachments .

Please note:

• The online application must be completed in full.
• Resumes will not be accepted in lieu of a completed application.
• Incomplete applications will not be considered.

The City of San Luis offers the following benefits to all full-time City employees:

MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by Personify. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department.

ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System.

• Employee Contribution - 11.86%
• Employer Contribution - 11.86%

ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD)

• Employee Contribution - .014%
• Employer Contribution - .014%

SOCIAL SECURITY AND MEDICARE-

1. Less than 6 years - 3.08 hrs.
2. 6 - 11 years - 4.62 hrs.
3. 11 years or more - 6.16 hrs.

Sick Leave - 3.69 hrs.

LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard.

Basic Life Benefit - $50,000.00
AD&D Benefit - $50,000.00

DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week.

Short-Term Disability - Coverage begins on the 15th day of injury or sickness.
Duration of Benefits - 180 days
Benefits Percentage- 66.67%
Waiting Period - 14 days
Maximum Weekly Benefit: $2,000.00

WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.