Administrative Assistant-Casa Grande in Casa Grande, Arizona at Ivanhoe Electric

Job Summary:

The Administrative Assistant will facilitate the efficient operation of Santa Cruz by performing a variety of clerical and administrative tasks. This role will directly report to the Office and Facilities Coordinator- Santa Cruz.

Duties and Responsibilities:

• Welcome and direct visitors, clients, and vendors in a professional and courteous manner.
• Manage document scanning, filing, and records organization to ensure accurate document retention.
• Respond to and resolve administrative inquiries in a timely and professional manner.
• Coordinate shipping and receiving activities, including package processing, labeling, and tracking.
• Prepare meeting agendas, coordinate schedules, and provide administrative support for meetings and events.
• Maintain office supply inventory and collaborate with the Office and Facilities Coordinator to ensure proper operation of office equipment and facility needs.
• Coordinate company fleet maintenance, including scheduling oil changes, window tinting, repairs, and other vehicle services.
• Sort and distribute incoming mail and manage outgoing correspondence.
• Answer and route phone calls, respond to emails, and coordinate internal and external communications.
• Assist with planning and coordinating employee lunches, recognition events, birthdays, and other workplace activities.
• Support office operations and special projects while performing additional administrative duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong interpersonal skills with a commitment to providing exceptional customer service.
• Proficient in Microsoft Office Suite and other business-related software applications.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Knowledge of clerical and administrative procedures, including recordkeeping, document management, and filing systems.
• Ability to effectively prioritize tasks, manage multiple responsibilities, and perform efficiently in a fast-paced environment.
• Strong problem-solving skills with the ability to exercise sound judgment and discretion.
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information professionally.
• Strong time management skills with the ability to meet deadlines and adapt to changing priorities