Office Coordinator in Jacksonville, Florida at NAI / HALLMARK PARTNERS, LLC

General Function

Coordinates daily office operations and administrative services to support an efficient, professional workplace. Serves as a primary point of contact for employees, visitors and service providers while supporting internal communications and employee engagement.

Essential Functions

• Serve as the primary point of contact for visitors and callers, providing a professional and welcoming experience.
• Coordinate daily office services and maintenance to keep the workplace organized, functional and ready for business.
• Coordinate office vendors and service agreements, monitor service quality, and track renewals and issue resolution.
• Manage purchasing and inventory for office supplies and workplace amenities within approved budgets.
• Coordinate meetings, catering, office events and travel arrangements as needed.
• Manage incoming and outgoing mail, deliveries and shipping services.
• Coordinate workplace onboarding and employee access with internal teams and service providers.
• Maintain internal communications and support employee recognition and engagement initiatives.
• Support office budgets and office expense tracking; maintain accurate records and safeguard sensitive business materials.
• Provide administrative support to leadership and staff and assist with related projects as assigned.

Other Responsibilities: The Office Coordinator shall demonstrate professionalism, discretion and a service-oriented approach, and maintain confidentiality in all business matters.

This is an in-office position. Hours are Monday – Thursday 8:00 am – 5:00 pm & Friday 8:00 am – 4:30 pm.

• High school diploma or equivalent
• Minimum two (2) year of administrative office or customer service experience
• Strong communication, organization, time management and problem-solving skills
• Proficiency with Microsoft Office and the ability to learn new business systems
• Service-oriented approach, sound judgment and ability to manage competing priorities