Personal Business Assistant in Westminster, Colorado at MISSION YOGURT INC

At Mission Yogurt, we're passionate about creating exceptional dining experiences that showcase the best of our communities. As a leading airport hospitality company, we partner with beloved local and national brands to bring unique restaurant and retail concepts to travelers across the country. Our success is driven by talented people who embrace innovation, hospitality, and teamwork.

We are seeking a highly organized, proactive, and resourceful Personal/Business Assistant to provide dedicated support to our executive leadership. This trusted role requires exceptional professionalism, sound judgment, and the ability to anticipate needs while managing a wide range of business and personal responsibilities with discretion and efficiency.

POSITION SUMMARY:

The Personal/Business Assistant is responsible for performing advanced, diversified, and confidential administrative tasks for the Company’s Executive Team. This role combines personal support as well as high-level business and professional assistant responsibilities, ensuring the Executives’ professional and personal lives operate seamlessly. The Personal/Business Assistant will also be assigned to special projects and initiatives that have a Company-wide impact. The Personal/Business Assistant thrives in a fast-paced environment, maintains discretion, and has exceptional attention to detail, communication, and organizational skills. This position reports to the Vice President and President.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Support:

• Manage emails, correspondence, and communications on behalf of the Executive, ensuring timely and thorough responses.

• Prioritize tasks and requests and ensure the Executive’s time is optimized.

• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.

• Assist in tracking and following up on strategic projects and deadlines.

• Serve as a liaison between the Executive and internal/external stakeholders.

Personal Support:

• Handle personal errands, appointments, and household coordination as needed.

• Organize and manage travel itineraries, accommodations, and logistics for both business and personal trips.

• Ensure the Executive’s personal commitments are integrated with professional obligations.

• Assist in event planning for both personal and professional occasions.

Administrative Duties:

• Maintain confidentiality and handle sensitive information with the utmost discretion.

• Organize and maintain files, documents, and records in a systematic and accessible manner.

• Support in drafting communications, emails, and documents as needed.

Special Projects:

• Coordinate and oversee ad hoc projects, initiatives, and events as assigned by the Executive.

• Conduct research and prepare briefing materials on various topics.

• Provide support for philanthropic or community-related engagements

KEY SKILLS:

• Excellent attention to detail

• Understand and stay on top of task deadlines and due dates

• Proven and effective problem-solving skills

• Ability to anticipate needs and be proactive in resolving difficulties

• Ability to maintain a high level of confidentiality

• Strong ability to multitask, prioritize, collaborate, and work independently

• Excellent written and verbal communication skills

QUALIFICATIONS:

• Proven experience as an Administrative Assistant, Personal Assistant, Executive Assistant, or in a similar role supporting senior leadership.

• Demonstrated success managing complex administrative responsibilities, coordinating multiple priorities, and maintaining a high level of accuracy in a fast-paced environment. Candidates should be prepared to share specific examples that demonstrate exceptional organization, time management, and attention to detail.

• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.

• Ability to remain calm under pressure and adapt to changing priorities.

• Demonstrated discretion and professionalism when handling confidential and sensitive information.

• Availability to occasionally work outside standard business hours and travel as needed.

PHYSICAL REQUIREMENTS:

• Position requires prolonged sitting, walking, standing, climbing, kneeling, twisting, repetitive use of hands, simple and power grasping with hands, pushing, pulling, reaching, lifting, and carrying up to 50 pounds.

ADDITIONAL NOTES: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job and can be updated at anytime with or without notice. Scheduled hours vary by training and recruitment needs, including necessary adjustments made during high and low seasonal changes. Travel up to 30% to field locations and corporate office. Potentially including late nights, weekends, and holidays. On-call required. The successful candidate must be able to pass a background check with our company, with the TSA, a drug screen, and be insured with a valid driver’s license.