AP/AR Clerk in Louisville, Kentucky at Design Fabricators and In

If you are looking to make a real impact by working in an environment where CHALLENGE SEEKERS are rewarded, the team pushes each other and being comfortable is frowned upon, then you might be the Project Engineer we are looking for!

At DF&I our Mission is to set the world on fire when it comes to…getting our clients projects completed!

📢 At DF&I, we’re more than just a material handling solutions provider — we’re a TEAM of thinkers, builders, and problem-solvers who believe that great outcomes start with great PEOPLE. Serving the parcel, distribution, and manufacturing industries, we combine technology, experience, and TEAMWORK to design systems that make our customers’ operations more efficient, reliable, and future-ready.

✨ Our vision is to create unforeseen value — by critically thinking through every detail, collaborating openly, and using our COLLECTIVE expertise to turn challenges into opportunities. At DF&I, you’ll join a SUPPORTIVE, hands-on team that values innovation, communication, and SHARED success. Together, we’re shaping the future of how things move.

🎊 DF&I offers a ROBUST benefit package with comprehensive medical plans to choose from to meet family needs. Vision and dental benefits are FREE to all employees. DF&I wants to ensure their employees are planning for the future by offering participation in the retirement plan and contributing 3% to individual accounts. We even offer PET insurance for the little furry kids at home!

🎪 Join our team and enjoy the team-building and employee engagement events throughout the year such as Family Day at Holiday World and team-building at TopGolf.

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JOB TITLE: AP/AR Clerk

DEPARTMENT: Accounting

REPORTS TO: Controller

EMPLOYMENT STATUS: Full-Time

FLSA STATUS: Exempt

LOCATION: Louisville, KY

POSITION SUMMARY

The AP/AR Clerk supports the company’s financial operations by processing vendor invoices, customer payments, billing, account reconciliations, and related financial records. This position helps maintain accurate, timely, and well-organized accounting information while providing professional service to vendors, customers, and internal departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions include but are not limited to the following:

• Review vendor invoices for accuracy, appropriate approvals, and supporting documentation.

• Enter invoices and credit memos into the accounting system.

• Match invoices with purchase orders and receiving documentation.

• Prepare scheduled check runs, ACH payments, and other vendor payments.

• Reconcile vendor statements and investigate discrepancies.

• Maintain vendor records, including W-9 forms and payment information.

• Respond to vendor questions regarding invoices and payment status.

• Assist with year-end 1099 reporting.

• Prepare and issue customer invoices and credit memos.

• Record customer payments and apply them to the appropriate accounts.

• Monitor aging reports and follow up on past-due balances.

• Research and resolve billing and payment discrepancies.

• Maintain accurate customer account and contact information.

• Prepare customer statements and collection correspondence.

• Assist with credit applications and account setup.

• Reconcile AP and AR subledgers to the general ledger.

• Assist with month-end closing activities.

• Prepare bank deposits and supporting documentation.

• Assist with audits by providing requested documentation.

• Follow internal controls, accounting procedures, and confidentiality requirements.

• Perform other accounting and administrative duties as assigned.

QUALIFICATIONS/REQUIREMENTS

• Two years or more experience in accounting or related field preferred

• Job Costing experience preferred

• QuickBooks, JobBoss experience preferred

• Self-starter and team player

• Strong mathematical skills and analytical skills

• Proficient in Microsoft Word and Excel

• Excellent oral and written communication skills

• Proven ability to handle multiple projects simultaneously

• Ability to read and analyze financial reports

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to talk and hear; stand; sit; use hands to grasp, handle or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is frequently required to lift and/or move up to 25 pounds without assistance. The employee is regularly required to wear personal protective equipment such as safety glasses, etc. in production areas.

Design Fabricators & Integrators is an Equal Opportunity Employer and complies with ADA regulations as applicable.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position is in an office environment located within a warehouse, with controlled climate settings, and low noise. The employee may frequently visit the production floor, with exposure to seasonal climates, odor, dust, and high noise levels.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.