Quote Coordinator in Green Bay, Wisconsin at Griffin Industries LLC

Monday - Friday

Essential Duties and Responsibilities

RFQ Management

• Receive, review, organize, and prioritize incoming RFQs.
• Ensure RFQs are distributed to the appropriate estimator and team members in a timely manner.
• Maintain RFQ logs and tracking systems.
• Updating and maintaining accurate data in ERP system (JobBoss)
• Verify that all required customer documentation has been received and is complete.
• Monitor quote due dates and proactively follow up to ensure deadlines are met.

Supplier and Material Coordination

• Review drawings and specifications to identify required raw materials, purchased components, and outside services.
• Solicit and obtain pricing from material suppliers, foundries, machine shops, heat treat vendors, plating vendors, testing laboratories, and other outside service providers.
• Follow up with suppliers to obtain quotations and delivery information.
• Maintain supplier quote records and support supplier qualification efforts.
• Assist in identifying new suppliers when needed.

Estimating Support

• Assemble quote packages and supporting documentation for estimators.
• Coordinate with estimating, engineering, operations, and project management teams to obtain labor and processing costs.
• Ensure all required cost elements are captured before quote submission.
• Support quote revisions and customer change requests.

Metrics and Reporting

• Track and report quoting performance metrics, including:
• RFQs received
• Quote turnaround time
• Supplier response time
• Quotes submitted
• Quote win/loss activity
• Maintain accurate records of customer feedback and quote outcomes.
• Prepare periodic reports for management regarding quoting activity and performance trends.

Process Improvement

• Identify opportunities to improve quoting efficiency, accuracy, and responsiveness.
• Assist in developing and maintaining standard operating procedures related to RFQ processing.
• Support implementation of ERP and workflow improvements.
• Maintain organized electronic filing systems for quote documentation.

Education and Experience

• Associate degree in business, manufacturing, engineering technology, supply chain, or related field preferred.
• Manufacturing, machining, foundry, or industrial experience preferred.
• Previous experience in estimating support, purchasing, project coordination, customer service, or inside sales is beneficial.

Knowledge and Skills

• Strong organizational and time management skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, particularly Excel.
• Ability to read and interpret engineering drawings and specifications preferred.
• Strong attention to detail and follow-through.
• Ability to work effectively across departments and with external suppliers.
• Experience with ERP systems is a plus.

Success Factors

A successful Quote Coordinator consistently ensures RFQs are processed quickly, supplier pricing is obtained on schedule, quote information is complete and accurate, and management has visibility into quote activity and performance metrics. This individual helps improve Griffin Industries' responsiveness to customers while supporting profitable growth.