Parts Coordinator in Orlando, Florida at NORTHERN JET MANAGEMENT INC

Job Summary:

Personal. Private. Authentic. From takeoff to touch down, Northern Jet offers a bespoke private air travel experience for the most discerning clients. Northern Jet’s elevated experience provides clients with unrivaled comfort, speed, and dependability. Northern Jet is proud to own an unmatched fleet of impeccable aircraft.

This position is responsible for coordinating aircraft parts inventory, receiving and issuing materials, maintaining accurate records and traceability documentation, assisting with purchasing and vendor coordination, and supporting Maintenance with both scheduled and unscheduled aircraft needs.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced aviation maintenance environment where priorities can change quickly. This role requires strong communication skills and the ability to coordinate effectively with maintenance technicians, leadership, vendors, and other departments to help minimize aircraft downtime.

This is a full-time, on-site position based in Orlando, Florida.

Responsibilities: Key Responsibilities:

• Coordinate the receipt, storage, organization, and distribution of aircraft parts, materials, components, and supplies
• Issue parts and materials to maintenance personnel while ensuring accurate documentation and inventory transactions
• Maintain accurate inventory records within the company’s inventory and maintenance tracking systems
• Verify incoming aircraft parts and materials for proper documentation, certifications, condition, quantity, and traceability
• Ensure aircraft parts are properly labeled, stored, preserved, and controlled in accordance with company procedures and applicable FAA requirements
• Review and maintain supporting documentation, including FAA Form 8130-3, Certificates of Conformance, packing slips, invoices, and other required records
• Coordinate parts requirements with maintenance technicians and leadership for scheduled and unscheduled maintenance events
• Assist with sourcing and purchasing aircraft parts, consumables, and materials from approved vendors
• Communicate with vendors regarding pricing, availability, lead times, shipping status, and order discrepancies
• Provide responsive parts support for Aircraft on Ground (AOG) and other time-sensitive maintenance requirements
• Arrange and track expedited shipments, overnight deliveries, and other transportation of aircraft parts as required
• Monitor open purchase orders, backorders, and incoming shipments and communicate status updates to appropriate team members
• Process core returns, warranty items, exchanges, repairs, and vendor returns while maintaining accurate tracking documentation
• Assist with cycle counts, physical inventories, inventory reconciliation, and identification of discrepancies
• Monitor inventory levels and assist with maintaining appropriate stock levels for frequently used parts and consumables
• Maintain organization and cleanliness of parts rooms, receiving areas, storage locations, and inventory spaces
• Help identify obsolete, expired, damaged, or unserviceable materials and ensure they are properly segregated and processed
• Maintain appropriate separation and identification of serviceable, unserviceable, quarantined, and rejected aircraft parts
• Coordinate with Maintenance, Accounting, and other departments to resolve purchasing, receiving, invoicing, and inventory discrepancies
• Follow Northern Jet policies, safety procedures, and applicable FAA regulations related to aircraft parts and materials
• Perform additional duties as assigned to support Maintenance and flight operations

Performs other related duties as assigned.

Required Skills/Abilities:

• High school diploma or GED required
• Previous experience in inventory, parts, purchasing, warehouse operations, logistics, maintenance support, or a related field
• Strong computer skills with the ability to learn inventory, maintenance, and purchasing software
• Excellent organizational skills and attention to detail
• Ability to accurately maintain records and documentation
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Ability to work the assigned Friday, Saturday, and Sunday 12-hour shift schedule

Preferred Qualifications

• Previous aviation, aircraft maintenance, or aerospace parts experience
• Experience working in a Part 135 and/or Part 145 aviation environment
• Familiarity with aircraft parts documentation, traceability, and FAA requirements
• Experience reviewing FAA Form 8130-3, Certificates of Conformance, and aircraft parts documentation
• Experience with aviation inventory or maintenance tracking systems
• Previous purchasing, procurement, shipping/receiving, or vendor-management experience
• Familiarity with turbine aircraft parts, components, consumables, and tooling
• Experience supporting AOG or other time-sensitive aviation maintenance operations

Your Career. Your Benefits. Your Northern Jet Advantage.
At Northern Jet, we’re committed to taking care of the people who keep us flying. We offer a wide range of valuable benefits—many provided at no cost—to support your health, financial stability, and overall quality of life. Our benefits are designed to help you thrive both professionally and personally, so you can focus on delivering excellence in the skies and enjoying life on the ground. Our comprehensive benefits include:

• 80% Company-Paid Premiums for Medical, Dental, and Vision coverage with access to nationwide provider networks
• Flexible Spending Accounts (FSA) for healthcare and dependent care
• Health Savings Account (HSA) option with tax-advantaged savings
• Wellness Programs & Discounts including LifeMart and exclusive ID90 Travel deals
• Paid Time Off – Starting at 2 weeks PTO plus 1 week of paid sick time annually
• Life and Accidental Death & Dismemberment Insurance (company-paid)
• Voluntary Benefits including accident, critical illness, and hospital indemnity plans
• 401(k) plan with a 3% company match
• Short- and Long-Term Disability (company-paid)
• Additional Lifestyle Perks and travel discounts designed for the aviation industry

As part of our commitment to safety and security, all candidates are required to complete pre-employment drug screening and background checks. Northern Jet also participates in the E-Verify program to confirm employment eligibility for all new hires.