Accounting Clerk in Millen, Georgia at MI Metals Inc

The Accounting Clerk supports the Millen plant’s accounting and office operations by managing customer purchase order entry, shipment invoicing, accounts receivable reporting and collection follow-up, while providing backup support for accounts payable, inventory reconciliation, and general office functions. The position requires accuracy, organization, confidentiality, effective communication, and the ability to meet deadlines in a manufacturing environment.

· Receive, process, and enter incoming customer purchase orders; confirm customer deliveries and order acknowledgments.

· Prepare invoices for outgoing shipments and verify invoice accuracy.

· Prepare weekly and monthly sales reports for plant and corporate use.

· Manage customer credit memos and issue customer credits as needed.

· Prepare invoicing and accounts receivable aging reports; notify customers of past-due balances and support collection efforts.

· Maintain customer and part records in EPICS, including customer setup and updates to monthly metal pricing for upcoming invoicing.

· Assist with month-end inventory activities, reconciliations, and related inventory reports.

· Analyze and process accounts payable; serve as a point of contact for vendors.

· Collect and reconcile receipts for Corporate Card expenses.

· Perform analysis and reporting related to prepaid and accrued expenses, and assist with reconciliation and analysis in a manufacturing environment.

· Support inventory procedures and protocols, including maintaining office supply and personal protective equipment inventory at established minimum/maximum levels and procuring supplies as needed.

· Accounts payable, order entry, invoice processing, and bill-pay activities for Corporate.

· Customer purchase order order-entry accuracy checks in accordance with ISO requirements.

· Receive incoming plant purchase orders, collect receiving paperwork, notify the purchase order originator when product arrives as needed, and deliver received product to the appropriate plant location or personnel.

· Coordinate outgoing FedEx, UPS, and USPS packages, including preparing labels and ensuring packages are shipped on time to the correct recipients.

· Maintain plant filing systems for accounts receivable and operating-system documents.

· Perform general office duties, including answering phones.

· Confirm customer delivery, order acknowledgement.

· Services as the point of contact for Millen vendors.

· Perform other duties as assigned.