Administrative Assistant, Junior in Virginia at DarkStar Intelligence LLC

DarkStar Intelligence seeks a detail-oriented Administrative Assistant to provide expert on-site administrative support to the PM MAGTF C2 program office, reporting to the MAGTF C2 Administrative Officer. This position focuses on sustaining the day-to-day administrative operations that keep the program office running efficiently. The selected candidate will manage action items, maintain official electronic program files, deliver daily morning reports, and perform calendar management for the Program Manager and Deputy Program Manager. This role supports the full administrative lifecycle, including DTS travel reviews, organizational chart maintenance, employee check-in processing, DISS and SAAR submissions, and ETMS2 tasker routing and tracking.

Note: This position is contingent upon contract award

Responsibilities

• Provide on-site administrative services to the PM MAGTF C2 program office, reporting to the MAGTF C2 administrative officer.
• Organize, review, and manage action items in the action tracking database and post status to the PM MAGTF C2 SharePoint site.
• Maintain all electronic official program documents and files for the PM/DPM and staff.
• Populate and monitor daily morning reports and deliver them to the government administrative officer or morning report coordinator.
• Perform daily calendar management for the PM and DPM; monitor schedule, meeting, and conference room requests.
• Maintain government organizational charts and personnel counts (BIC numbers).
• Review DTS travel request forms to ensure requirements are met.
• Assist with the new-employee check-in process (seat/phone assignments, portal roster, supplies).
• Submit DISS requests for government personnel and SAAR forms for government and support contractors.
• Use DON ETMS2 to review external taskers, recommend internal routing, and track/consolidate/submit responses for PM approval.

• Secret clearance
• 4 years of experience

Who We Are

DarkStar Intelligence delivers mission-critical support to national security operations across intelligence, cybersecurity, technology, and operational support domains. We partner with government customers to strengthen decision advantage, enhance operational readiness, and advance mission success in complex and evolving threat environments.

Why Work at DarkStar?

At DarkStar Intelligence, you’ll contribute directly to high-impact national security missions while growing your professional capabilities in a collaborative, performance-driven environment. We offer competitive compensation, comprehensive benefits, and opportunities for continuous development within a mission-focused team culture.

ADA Accommodations Statement

DarkStar Intelligence is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws.

Equal Employment Opportunity Statement

DarkStar Intelligence is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable federal, state, or local law.

E-Verify Participation

DarkStar Intelligence participates in the federal E-Verify program to confirm employment eligibility of all newly hired employees in accordance with applicable law.

Benefits Overview

DarkStar Intelligence offers a comprehensive benefits package, which may include:

• Medical, dental, and vision coverage
• Paid time off (PTO) and holidays
• 401(k) retirement plan options
• Professional development and training opportunities