Online Admissions Processor in at Bluefield University

Position Summary

The Online Admissions Processor plays a critical role in the admissions process by ensuring all student documentation is accurately processed, evaluated, and verified. This position is responsible for managing incoming application materials such as transcripts, evaluating transfer credits, verifying student application materials, and maintaining compliance with institutional policies and accreditation standards. The Online Admissions Processor works closely with the Admissions, Enrollment Advising, and Registrar teams to ensure a seamless onboarding experience for students.

Essential Duties, Responsibilities, and Functions

The essential duties, responsibilities, and functions of this position include, but are not limited to, the following:

• Review and process incoming high school and college transcripts to determine transfer credit eligibility.
• Verify that transcripts meet the institution’s admission criteria and transfer policies.
• Input transfer credits into the student information system and ensure accuracy in student academic records.
• Communicate with applicants and advise staff regarding missing or incomplete transcript information.
• Work with Admissions Counselors to follow up on outstanding documents and assist students in completing their application files.
• Accurately enter and update student records in the university’s student information system.
• Audit student files to ensure completeness and accuracy.
• Other duties as assigned.

Knowledge, Skills, Abilities, and Education/Experience

• A bachelor’s degree is preferred.
• Previous experience in higher education admissions, records management, or student services is preferred.
• Familiarity with student information systems (e.g., Jenzabar) and CRM tools like Salesforce is preferred.
• Exceptional communication, organizational, and decision-making skills.
• Must profess Christian faith and uphold the university’s values.
• Demonstrates professionalism and an ability to work as a part of a team.

Ergonomic Requirements

• Physical Demands

While performing the duties of this job, the employee is regularly required to sit: use hands to operate a computer terminal; and talk or hear. The employee is occasionally required to walk, reach with hands and arms, stoop, kneel, or crouch. The employee must occasionally lift and/or move up to forty pounds. Specific vision abilities required y his job included close vision and ability to adjust focus. Appropriate driver’s license is required with this position.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is not necessarily a physically demanding job and generally requires no specific physical demands other than those typical in a modern office environment. Normal responsibilities should not afford risks of accidental injury.

• Specialized Equipment Requirements

The use of specialized equipment listed here is representative of equipment an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires equipment typically used in a modern office environment, including personal computers, calculators, copiers, and fax machines.

• Working Conditions and Environment

The work environment characteristics described here are representative of those an employee encounters while performing the duties, responsibilities, and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties, responsibilities, and functions. This position has no specific working conditions; the work environment is typical to that of a small private residential institution of higher education, with physical remote site locations within 500 miles of the main campus in Bluefield, Virginia.

Performance Standards

This position is subject to at least an annual evaluation based upon the job duties, responsibilities, and functions as set forth above.