Office Specialist at Grambling State University – Grambling, Louisiana

Provide administrative services for the Curriculum and Instruction and Developmental and Higher Education Studies Departments. Initiate and provide recruitment and retention strategies, assisting in the recruitment and retention of students in the academic programs, Assist Department Head in the administration of the office operations and the academic programs in the pursuit of the mission and goals of the University.

• Respond to questions and requests regarding programs in the department of C & I and DHES (required to interpret department rules and regulations)
• Process transmittals for signature of department head. Process applications and respond to applicants regarding admissions status
• Independently compose and type correspondence for signature of department head
• Organize and maintain files, Plans of Study, and reference materials, Ensure confidentiality of information (hard copy and electronically)
• Prepare payroll for Graduate Assistants and Work Study students in the department
• Prepare a variety of correspondence (reports, data bases, table, records, etc.) from rough drafts, instructions, and data
• Establish and maintain electronic files including spreadsheets
• Initiate and provide recruitment and retention strategies, assisting in the recruitment and retention of students and progress of students in the academic programs.

Minimum:

• Bachelor’s degree from an accredited college or university
• A commitment to excellence in the field of education in interpersonal, organizational, oral and written communication skills as well as experience with technology
• Demonstrated ability to perform detailed work and to work. as a team member within the department while collaborating with other departments

Preferred:

• Self-starters with the ability to work independently, that are innovative and creative and attentive to the needs of students and the department

SUPPLEMENTAL INFO

Applications without the following will not be considered complete.

• Cover Letter
• Resume
• Transcript(s) if applicable
• Curriculum Vitae if applicable

***First review of applications will begin September 22, 2025. ***