Grant Administrator - FEMA at Manatee County Government – Bradenton, Florida

Work Location: Administration Building - 1112 Manatee Avenue West, Bradenton, Florida 34205

Work Hours: Monday-Friday 8:00 am - 5:00 pm

Expected Starting Salary Range: $65,118.41 - $84,653.94

This classification performs professional duties related to grant administration and post-award duties for Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM), including project management, grant performance tracking and reporting, and monitoring for grant compliance.

Working Conditions
Indoor/office situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.

Essential Functions:
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Administers functions related to FEMA funding.

Qualifies projects that meet FEMA PA eligibility.

Submits projects and expenditures in FEMA and Florida Department of Emergency Management (FDEM) portals for review and reimbursement.

Tracks financial information regarding the budgets of active grants and helps to prepare and submit budget revisions.

Ensures compliance per FEMA, FDEM, and local, state, and federal compliance.

Prepares and submits reports on projects and reimbursement status.

Enters the data and finances into grantee.fema.gov for disaster-related 406 mitigation, working with the Grant Development Supervisor who leads the team through the grant project writing processes.

Responsible for coordinating with appropriate staff all reporting requirements, responsibilities, and timeline for delivery of required quarterly report.

Aids grant-funded project managers, and senior management in compiling, maintaining, and analyzing of grants and project performance and in the development of corrective measures as required.

Independently conducts grant analyses to assist staff and project managers.

Responsible for submitting agreements and reports according to funder timelines.

Prepares necessary information to support grant revisions, amendments, and closeouts.

Researches and identifies potential problem areas, conducts appropriate analysis, and recommends potential solutions.

Hold regular meetings with subcontracted providers to review progress on contracted deliverables, spending, successes, and challenges, and to collaborate on strategies to mitigate barriers.

During weather events, works in the Emergency Operations Center (EOC) to ensure FEMA compliance and to facilitate a quick response to project managers and response teams.

Works with the FEMA-assigned Public Assistance Program Delivery Manager (PDMG) to maximize efforts toward reimbursement for event damage restoration to whole.

Along with the grant project team, ensures full compliance of all their assigned grants with grantor, and, local, state, and, federal requirements, which is enforced through the Grant Supervisor.

Meets grant contract requirements by preparing or facilitating accomplishment of program activities.

Enter information into databases to generate adequate grant and project reports for executive management.

Performs other related work (including weather or other extreme emergency duties) as required.

Bachelor’s degree preferred in a field related to social science, environmental science, business, finance, English or public administration.

Three (3) years' experience in a position related to proposal development, program management, and/or administration.

Experience with state and/or federal grant portals.

Experience with Federal Emergency Management Agency (FEMA) and Florida Division of Emergency Management (FDEM)

Intermediate to expert skills in Microsoft Office Suite.

Equivalent combinations of education and experience may be considered.

Valid Florida driver’s license obtained within 30 days from date of hire.

Desired Qualifications:

Desired certification in Grants or Project Management.

Knowledge, Skills, and Abilities:

Knowledge of principles and practices of subaward, contract and grant administration.

Knowledge of up to date/extensive Federal, State County funding sources and requirements.

Ability to perform research and analyze data.

Ability to communicate orally and in writing with clarity and conciseness.

Ability to perform analytical work carefully and accurately.

Ability to establish and maintain effective working relationships as necessitated by work.