HR & Admin Coordinator Jupiter Supper Club - Austin at Jupiter Supper Club – Austin, Texas

Supervisor: General Manager

Key Responsibilities:

General Administrative Support:

•Provide administrative assistance to management, including scheduling meetings, handling correspondence, and maintaining both digital and physical filing systems.

•Manage office supplies and equipment to ensure resources are always available for operational needs.

•Oversee the phone systems, ensuring timely coordination of calls and maintaining accurate contact directories. Does not include reservation management.

Vendor Coordination:

•Assist with pre-opening setup, including operational licenses, vendor setup, and system implementation.

•Coordinate with vendors for operational needs such as food and beverage suppliers, cleaning services, and equipment maintenance.

•Document and establish efficient administrative processes to support daily operations.

Phone Management & Communication:

•Maintain and update contact directories within systems like Insperity and Toast for accurate internal communication.

•Coordinate with service providers to troubleshoot technical issues and ensure uninterrupted service.

Inventory Management-JSC Office Only:

•Monitor inventory levels and collaborate with relevant teams to order supplies as needed.

•Ensure proper stock levels are maintained for operational continuity.

Mail & Delivery Management:

•Receive, document, and distribute daily mail and packages.

•Ensure timely and accurate documentation of deliveries and correspondence.

Employee Engagement & Compliance:

•Support employee engagement programs, including team-building activities and recognition initiatives.

•Ensure compliance with local, state, and federal regulations related to labor laws, health codes, and safety standards.

•Assist in managing employee records, ensuring accuracy in systems like Egnyte, Insperity, and Toast.

Onboarding & Integration:

•Manage the onboarding process for new hires, ensuring all documentation is completed and employees are entered into systems such as Toast and Insperity.

•Facilitate orientation programs to introduce new team members to company culture, policies, and standards.

•Ensure compliance with all HR documentation and onboarding procedures.

Employee Relations & Compliance:

•Maintain and track disciplinary records and performance issues, ensuring adherence to company policies.

•Act as the primary contact for TWC (Texas Workforce Commission) claims, ensuring accurate and compliant reporting.

•Support the development and implementation of employee manuals, policies, and procedures, ensuring consistency across the organization.

•Assist with workplace investigations and resolve employee concerns professionally and discreetly.

Termination Administration:

•Conduct exit interviews and ensure the completion of termination paperwork.

•Coordinate with management to process final pay, benefits, and other termination-related documentation in a timely and compliant manner.

HR Support:

•Maintain accurate employee records in systems such as Toast, Insperity, and other HR tools.

•Collaborate with the accounting team and home office to ensure HR-related financial processes are efficient and accurate.

•Continuously evaluate and enhance HR processes to improve efficiency and employee satisfaction.

Assistance:

•Undertake ad hoc projects as assigned by the General Manager.

Work Environment & Schedule:

Environment: Focused on excellence, collaboration, and discretion. The role involves working in a fast-paced environment requiring adaptability, attention to detail, and high professionalism.

Schedule:

•Monday - Friday, 9:00 AM - 4:00 PM

Qualifications:

•Bachelor's degree in Business Administration, Hospitality Management, or a related field.

•Minimum of three years of administrative experience in a luxury restaurant, hospitality, or similar setting.

•Proficiency in administrative tools and restaurant management systems such as Toast and Insperity.

•Exceptional organizational skills with the ability to multitask and prioritize effectively.

•Strong written and verbal communication skills.

•Ability to maintain a high level of discretion and professionalism in a fast-paced, dynamic environment.

•Familiarity with hospitality operations and luxury service standards is preferred.

Compensation:

•Competitive salary based on experience. Range $48,000 - $55,000