Residential Retrofit Sales Coordinator - TEMPORARY in Springfield, Oregon at COMFORT FLOW HEATING CO

Comfort Flow Heating is seeking a PART-TIME, TEMPORARY organized, detail-oriented Residential Retrofit Sales Coordinator to support our residential sales team and help ensure a smooth process from the initial customer inquiry through project completion. This position plays an important role in coordinating sales leads, processing financing and rebates, managing permits and warranties, and providing administrative support to our sales staff.

This is a temporary position, starting in Mid-December, with an anticipated Mid-May end date. Anticipated hours are Monday-Friday 10:00a-4:00pm.

Responsibilities include, but are not limited to:

• Sales Lead Coordination: Receive, schedule, and assign residential retrofit sales leads to the appropriate sales team members.
• Sales Reporting: Track monthly sales totals and maintain accurate sales reports.
• Team Meetings: Attend and participate in weekly Monday morning sales meetings and quarterly company staff meetings.
• Permit Coordination: Apply for required mechanical permits and coordinate inspections following job completion.
• Equipment and Warranty Registration: Enter installed equipment information and complete equipment registration and JB Warranty applications following installation.
• Sales Team Support: Assist sales staff with administrative paperwork, including reviewing sold job documentation for accuracy and completeness.
• Departmental Support: Provide backup coverage and assistance for other office positions as needed.

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working with computer systems, spreadsheets, and administrative software.
• Strong customer service and problem-solving skills.
• Ability to work independently while contributing to a team environment.
• Previous administrative, sales support, or HVAC industry experience preferred.