Administrative Assistant PT in Buffalo, New York at The Jewish Center of Buffalo

The Early Childhood Part Time Administrative Assistant is a vital member of the Jewish Community Center’s customer service team and administrative support staff.

This staff person will be responsible for providing administrative support to Early Childhood .

Essential Duties

• Registration

• Compile and input registration information
• Prepare Billing Adjustment forms
• Track and log new paperwork then file
• Process rosters, reports and labels
• Make phone contacts pertinent to registration process
• Prepare, organize and distribute packets

• Staffing

• Process staff rosters, reports and labels
• Prepare materials for staff orientation

• Administrative

• Prepare printed materials/supplies/forms needed for Early Childhood
• Prepare and process correspondence (i.e. letters, forms, labels, newsletters, flyers, etc)
• Answer phone inquiries, questions, concerns, etc. or forward to Early Childhood Director

• Work successfully with volunteers, members and staff.
• Enter pertinent data on Excel spreadsheets.
• Duplicate forms, letters, handouts, etc.
• Provide Front Desk coverage when needed

Qualifications:

• Education/Experience:

• Knowledge/education: Background in customer service, sales or related field. High School Diploma and minimum 5 years experience.
• Computer Skills including Windows, Word, Excel, Outlook
• Excellent relationship skills
• Experience in greeting customers and problem-solving
• Excellent written and verbal communication skills
• Must demonstrate the aptitude and willingness to be a visible and active team player in a customer service environment