Sr Executive Assistant at Zak Human Solutions – Kula, Hawaii

Alpha Excavation, founded in 2007 by Maui native Jason with just one piece of equipment, has grown into a full-service construction company specializing in Heavy Civil Construction, Water Well Drilling, Underground Utilities, Concrete, and Renewable Energy. Known for exceptional production, quality, and customer service, Alpha Inc. has built a strong reputation as a dependable partner across Hawaiʻi. Committed to sustainability, we leverage cutting-edge technology and a collaborative approach to deliver customized, high-quality projects that meet diverse client needs. Beyond construction, we actively contribute to Hawaiʻi’s progress through renewable energy initiatives and critical infrastructure development.

The Executive Assistant will operate as a key partner to the CEO, providing seamless support in all aspects of their day-to-day activities. This role requires a sharp strategic mindset, exceptional organizational skills, and the ability to operate independently, anticipating the CEO’s needs and optimizing their time and impact. As the right hand to the CEO, you’ll ensure their focus remains on high-priority strategic initiatives by managing time, communications, and external relationships at an elite level.

What You’ll Do

• Act as the primary point of contact on behalf of the CEO, managing relationships with high-profile stakeholders and other executive-level contacts.
• Oversee, prioritize, and respond when necessary to CEO’s emails with a tailored ranking system, ensuring critical communications receive prompt attention while filtering and delegating as appropriate.
• Manage executive briefings, provide context and preparation materials for daily agendas, attend high-level meetings to capture and distribute actionable insights, and ensure follow-through on strategic decisions.
• Maintain a strategic and organized calendar for the CEO, managing requests with precision and serving as a gatekeeper.
• Arrange travel itineraries and high-profile event engagements, including accommodations, transport, and detailed agenda management to maximize productivity and visibility for the CEO.
• Collaborate with the internal communications team to manage PR-related initiatives and press interactions.
• Attach photos to all contacts with brief descriptions to facilitate recognition and relationship-building.
• Take the lead on select projects, working cross-functionally with departments to track milestones and support timely completion.
• Proactively coordinate and facilitate networking and engagement opportunities for the CEO locally, nationally, and internationally, maintaining strong connections within relevant industries and communities.
• Maintain the highest level of confidentiality and discretion, particularly in sensitive, strategic, or personal matters related to the CEO and company operations.

Who You Are

• Minimum of 5 years supporting C-suite executives, preferably a CEO.
• Exceptional organizational, interpersonal, and communication skills; adept at multitasking and maintaining a high level of discretion and confidentiality.
• Strong proficiency in email management systems, Microsoft Office Suite, Google Workspace, and task management tools.
• Highly proactive, adaptable, and able to anticipate the needs of the CEO.
• Professional, confident, and an excellent relationship builder.

Benefits

• 401(k) Plan with Employer Match: 100% match on contributions up to 3% of your salary.
• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Life Insurance: Short-term and long-term coverage to protect your family’s future.