Team Administrative Coordinator at New England Center for Children Inc – Southborough, Massachusetts

We are seeking a highly organized and detail-oriented individual to join our team as a Team Administrative Coordinator.

Under the supervision of the Program Director, the Team Administrative Coordinator serves in a key role, overseeing and coordinating all team scheduling needs to ensure efficient daily operations.

Please note that this position is not compatible with the practicum requirements for the Simmons and WNEU master’s programs.

General Duties:

Communication:

• Communicates effectively with team supervisors/specialty services regarding schedule and training needs

• Communicates with Human Resources and Program Director/Program Specialist regarding staffing absences, extended sick time, and other personnel issues (e.g., family medical leave, etc.)

• Communicates policy updates as it relates to staff time (e.g. time off, switches, holiday, vacation, etc.)

Team Scheduling:

Develop, maintain and effectively manage, across a department:

• Master classroom schedules that meet licensing requirements (e.g., DESE schedule)
• Daily schedules that reflect current needs of students and staffing
• Team coverage needs and proper staffing across all hours (e.g., vocational, academic, community outings).
• Creates and manages teacher vacation schedules in coordination with team supervisors
• Schedules required teacher training according to timelines and needs.
• Manages tracking and approval of staff switches and flex time
• Monitors staff injuries and restrictions as it relates to scheduling.

Team Organization

• Completion of the team's sheets
• Maintains accurate records (e.g., time off use, required training)
• Coordinate between team and other departments and administration for:
  • Special events, appointments, and all school issues that influence teacher or student schedules
• Onboarding new staff
  • Account set up
  • Prepare new hire binders or materials
  • Assists with orientation to the department as needed

Education/Experience

• Bachelor’s degree
• Proficiency in Microsoft Office products, including Word, Excel and PowerPoint, and ability/ interest in learning new products
• Demonstrated ability to handle multiple tasks and projects, and meet established goals within deadlines

NECC is committed to an inclusive culture where all students, employees, families, and partners feel welcome, safe, and valued. We believe that fostering diversity and equity makes us a stronger, more successful community. For more information, please visit: https://www.necc.org/dei/