Human Resources Generalist at PenChecks Inc – La Mesa, California

Job Title: Human Resources Generalist

FLSA Status: Exempt

Work Hours: Full Time, Monday through Friday, 8 am to 5 pm – Flexible Schedule May Be Accommodated

Work Location: La Mesa, CA (in office, hybrid, or fully remote)

Reports to: Director of Human Resources

Salary: $72,000 to $85,000/year

Summary: Under the guidance and direction of the Director of HR, the HR Generalist is responsible for enhancing department functions by developing, planning, and implementing processes and procedures related to recruiting, hiring, onboarding, offboarding, payroll, compensation, employee records, employee relations, benefits, training, HR regulatory compliance, continuous departmental improvement, and professional development.

Essential Duties:

· Conduct HR related administrative duties.

· Process full-cycle, biweekly, multistate payroll.

· Recruiting Lead.

· Stay current on HR trends, various State HR regulations and guidelines, propose ideas, and recommend improvements as applicable.

Responsibilities:

· Recruiting Lead and Assist with Hiring, including:

o Posting open positions on the company website and HRIS system.

o Sourcing candidates and screening resumes.

o Conducting and/or organizing interviews with selected candidates, hiring managers and/or hiring committees/teams.

o Completing background checks.

o Preparing offer letters.

· Payroll Lead and Assist with Compensation, including:

o Facilitate full-cycle, bi-weekly payroll.

o Research and register the Company to pay all required payroll taxes in new states, as required when a new employee is hired in a state where the company currently does not have any employees.

o Review quarterly payroll taxes across all states where the Company has employees.

o Helps facilitate and process annual and mid-year raises, quarterly Sales commissions and annual bonuses.

· Employee Record and Benefits Administration responsibilities include:

o Input and update human resource information system records and company organization charts.

o Compile payroll and HR reports, as requested.

o Respond to inquiries regarding benefits, audits, etc.

o Assist with PTO, LOA’s, and Workers’ Compensation program.

o Facilitate benefit changes and update benefit codes in payroll.

o Assist with maintaining electronic file system and reconciling health insurance invoices.

o Work with HR Training Coordinator to ensure Benefits’ Training in Lessonly/Seismic is up-to-date.

· Continuous Improvement:

o Recommends innovative approaches, policies, and procedures to continually improve efficiency of the department and services performed.

o Proactive - explores opportunities to add value.

o Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information (cost/benefit analysis), and implementation.

· Assist with onboarding, orientation, and development process for new employees.

o Distribute applicable new hire forms and ensure completion of onboarding documents.

o Hold new hire orientations for new employees.

o Ensure required employee training and benefit enrollment is assigned and completed.

o Encourage and facilitate employee engagement.

o Update HR lessons in the company training software and update the HR Module on the company intranet site.

· Offboarding responsibilities include:

o Assist with administrative tasks necessary for a Termination, including processing of final pay, collating exit documents, and retrieving company property, keys, etc.

o Assist with Unemployment Insurance claims.

· Employee Relations and Retention responsibilities include:

o Helps facilitate bi-annual Performance Evaluation Process.

o Facilitates an ongoing employee recognition program.

o Assists with Employee Relations and discipline issues.

· Compliance with Legal Requirements responsibilities include:

o Helps maintain compliance with federal, state, and local employment laws and regulations, and mandated reporting.

o Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions.

· Professional Development:

o Updates personal job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

o Become the HR SME related to AI implementation and use.

· Develop and implement HR policies and procedures in alignment with the company’s overall strategy.

· Assist with coordinating meetings, group events, projects and other assignments, as requested.

· Other duties as assigned.

· Travel = Rare

Required Knowledge, Skills, and Abilities (KSAs) Note that these requirements are representative, not all-inclusive, of the KSAs required to perform the job.

· General knowledge of HR principles and California employment laws preferred.

· Business acumen partnered with attention to the human element. Must exemplify and promote the positive company culture.

· Sound judgment and problem-solving skills.

· Excellent written and verbal communication skills. Ability to read, analyze, and interpret general business publications and data. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, and customers.

· Excellent computer skills, general knowledge of Human Resources Information Systems, Microsoft Office, and demonstrated skills in database management and record keeping.

· Must be proactive and tech savvy. At least intermediate ability in Excel.

· Organized and efficient; ability to meet daily deadlines.

· Ability to work under pressure, meet deadlines and to positively adapt to change.

· Excellent organizational and leadership skills.

· Strong organizational skills and attention to detail.

· Customer-focused attitude with a high level of professionalism and discretion.

· Diligent and firm with high ethical standards. Must be capable of keeping all confidential information completely confidential.

Education and Experience

· Bachelor's degree strongly preferred, but not required. Bachelor’s degree in business or HR is a plus.

· 3-5 years of HR or Business experience, or a similar combination of education and experience.

· PHR or other HR certification is a plus.

· 3+ years of payroll experience is a plus.

· Experience with Paylocity is preferred.

· Multistate payroll experience (including facilitating payroll taxes) is a plus.

· Experience using AI is a plus.

· Advanced Excel skills is a plus.

Physical Demands and Work Environment

The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. Work Environment: ADA compliant office building.

Other

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.