Part Time Business Manager at Roman Catholic Bishop of San Diego – El Cajon, California

Parish Name: Holy Trinity Catholic Church
Location: 405 Ballard Street, El Cajon, CA 92019
Reports to: Pastor
Employment Type: Part-time, 19 hours / week
FLSA Status: Non-exempt
Pay: 25.00 per hour

Schedule: Hybrid (Optional 50% remote, 50% in-office)

Position Summary

The Business Manager oversees financial operations, administrative functions, and human resources for the parish. This role ensures efficient operations, maintains hands-on financial management, and supports the Pastor in managing day-to-day and strategic priorities.

Key Responsibilities

Financial Management & Accounting

• Develop and manage the annual budget in collaboration with the Pastor and Finance Council
• Prepare quarterly and annual financial reports
• Maintain accurate accounting records, including journal entries and reconciliations
• Perform hands-on management of accounts payable, accounts receivable, and cash receipts
• Ensure timely processing of vendor payments and maintenance of vendor records
• Manage electronic transactions, donations, and online giving systems
• Ensure proper internal controls, audit trails, and safeguarding of parish assets
• Coordinate year-end financial processes and required diocesan reporting
• Track and prepare 1099 reporting data

Payroll & Human Resources

• Process bi-weekly payroll and verify employee timesheets
• Maintain employee records and personnel files in compliance with diocesan policies
• Oversee onboarding, orientation, and offboarding processes
• Ensure new hires understand all employee benefits
• Supervise staff performance, workload, and scheduling across all parish employees
• Support hiring processes, including interviews and candidate recommendations
• Serve as a resource for employee relations and conflict resolution

Operations & Administration

• Oversee daily administrative operations of the parish office
• Serve as a primary point of contact for parishioners, vendors, and external partners
• Manage office systems, databases, and recordkeeping processes
• Coordinate with vendors, contractors, and service providers
• Approve purchases and manage supplies and petty cash
• Receive and distribute correspondence
• Ensure timely donor acknowledgments and contribution statements
• Maintain general oversight of parish facilities and maintenance coordination
• Maintain general awareness of all parish functions and operations

Leadership & Compliance

• Work closely with the Pastor to support operational and strategic priorities
• Ensure compliance with diocesan financial policies, procedures, and internal controls
• Attend required diocesan meetings and trainings
• Promote efficient workflows and continuous improvement across parish operations
• Maintain confidentiality and uphold ethical standards in all areas of responsibility

The following attributes support success in this role:

• Integrity and ability to maintain confidentiality
• Interpersonal and conflict-resolution skills
• Ability to work collaboratively with staff and volunteers
• Self-direction and initiative in identifying operational needs
• Adaptability and willingness to improve systems and processes

Professional Qualifications

The following qualifications are preferred and considered highly desirable:

• Experience in business management, accounting, or financial operations
• Knowledge of accounting principles and financial reporting
• Demonstrated leadership or supervisory experience
• Organizational, analytical, and problem-solving abilities
• Effective written and verbal communication skills
• Proficiency in Microsoft Office and financial management systems (e.g., QuickBooks)
• Ability to manage multiple priorities and meet deadlines

Religious Qualification

• Commitment to the mission and values of the Catholic Church

Physical Requirements

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish/school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Holy Trinity Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.