Fleet Maintenance Manger at MNS1 EXPRESS INC – Plainfield, Illinois

Job Title: Fleet Maintenance Manager

Reports To: Fleet Manager

FLSA Status: Exempt

Salary Range: 70k-85k

Summary:

The Fleet Maintenance Manager is responsible for maximizing efficiency and profitability by managing the maintenance of the vehicles. This position maintains excellent records on vehicle use and maintenance, track logs of driver routes, and resell unwanted vehicles that no longer meet company needs. Responsibilities include all fleet maintenance logistics, ensuring minimized costs and maximizing profits, by monitoring everything from vehicle wear to fuel costs.

Essential Duties and Responsibilities

The essential duties and responsibilities may include the following:

• Educate new drivers about equipment, truck and trailer parking area and shop premises, and  driver PTI Skills Training.

• Road Test new drivers.

• Assigns vehicles for pre-and post-vehicle inspections with documentation.

• Coordinate truck and trailer PMs including annual DOT inspection, and owner operator routine inspection manager with documentation.

• Manage emergency/road call and towing.

• Plan Truck & Trailer repairs with shop management and conduct post-repair inspections.

• Manages new equipment, truck and trailer inspections, document checks, plate checks, IFTA checks, tablet check, Best pass, cameras.

• Maintenance data entry

• Manage Driver courtesy car assignments, inspections and maintenance.

• Update fleet status, repair status, and assist fleet drivers with daily basis needs.

• Transport trucks and trailers from shop to dealer and other shops.

• Other duties as assigned.

Supervisory Responsibilities

This position oversees the Fleet department and is responsible to:

• Set expectations and ensure accountability for subordinate staff as a group and as individuals.

• Identify performance issues, address them with employees, and communicate said issues to the President. Develops and implements performance improvement plans when needed.

• Analyze current personnel and technology resources, identify needs in both, and work with the leadership to develop additional capabilities when needed.

• Train subordinate staff from both a skill set and experienced-based perspective. Works with employees to create short and long-term career development plans.

• Administer personnel functions including recruiting, hiring, review, and approval of job descriptions, selection and placement of personnel, performance reviews and evaluations, and compensation planning.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

• CDL-A License- Required

• High School Diploma or equivalent - Required

• Minimum 3 years of experience in transportation industry - Required

• Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook) - Required

• Solid knowledge of the transportation industry and logistics- Required

• Expert knowledge of best driving, delivery, vehicle maintenance and other industry practices

• Familiarity with transportation scheduling and management

• Understanding of basic vehicle mechanics, including the ability to identify when major repairs are needed

• Ability to work well with team members and navigate stressful situations

• A motivated self-starter with a demonstrated ability to maintain a positive can-do attitude

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Cooperative - Understands how to work effectively with other people on an equal basis towards commonly held aims and objectives.

Analytical - Synthesizes complex or diverse information; Able to parse large amounts of data and distinguish the pieces with a large impact; Uses intuition and experience to complement data; Designs workflows and procedures; Employs logic when solving problems.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.

Verbal Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

Language Skills - Ability to read and interpret documents such as instructions, correspondence, safety rules, and procedure manuals. Ability to write correspondence and routine reports. Ability to speak effectively and present information one-on-one and before small groups of customers or employees of the organization.

Mathematical Skills- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.

Reasoning Ability- Ability to apply common sense understanding to carry out written or verbal instructions. Ability to deal with problems involving concrete variables in standardized situations.

Computer Skills- To perform this job successfully, an individual should have intermediate PC skills and knowledge of Internet software and Microsoft Office applications (Outlook, Word, Excel, PowerPoint). Must have the ability to operate general office equipment including copier and fax machine.

Physical Demands- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit, use hands to finger, handle or feel, and talk or hear. This position requires hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Personal Protective Equipment may be required when working in designated areas. The noise level in the work environment is quiet to moderate.