Buyer at San Gabriel Valley Habitat For Humanity – Monrovia, California

Job Location: 800 West Chestnut Ave., Monrovia
Reports To: CFO
Department: Finance
Status: Full-Time Non-Exempt
Salary: $ 30.00 - $35.00 per hour

Company Description:

In 1990, a small group of dedicated volunteers with a desire to eliminate substandard housing in our community founded San Gabriel Valley Habitat for Humanity. Thanks to our supporters, more than 200 local and international families have been able to build or repair their own homes here in Los Angeles’ San Gabriel Valley and beyond. Through the years, we have maintained our unrelenting determination to help families in need by offering a hand up, not a handout. Through donations, shopping at our ReStores, volunteering or adding a voice to support affordable housing, everyone can help families achieve the strength, stability, and self-reliance they need to build better lives for themselves.

Job Summary:

The Buyer supports the procurement of materials, supplies, and subcontracted services for San Gabriel Valley Habitat for Humanity’s construction, real estate development, and home preservation projects. This role is responsible for managing the day-to-day purchasing process, ensuring that construction teams and internal departments have the materials and services needed to complete projects efficiently, on schedule, and within budget.

The Buyer works closely with the Construction, Real Estate Development, Home Preservation, Operations and Finance teams to coordinate purchasing activities, process requisitions, and manage vendor relationships. This role also assists with vendor onboarding, supports accounts payable processes related to procurement, and collaborates with leadership to improve purchasing procedures and workflows.

Occasional local travel to project sites within the San Gabriel Valley region may be required.

Key Responsibilities:

Purchasing and Procurement

• Manage the day-to-day purchasing process, including reviewing requisitions, obtaining vendor quotations, issuing purchase orders, and tracking order fulfillment.
• Monitor the receiving process and coordinate vendor returns when necessary to ensure accurate and timely delivery of materials.
• Review requisitions submitted by the Construction team and convert approved requests into purchase orders.
• Review subcontractor proposals and contract terms in coordination with Construction leadership and assist with negotiating terms and selecting appropriate subcontractors.
• Coordinate with the Finance team to onboard new vendors, ensuring compliance with organizational policies, procurement procedures, and applicable regulatory requirements, while maintaining accurate vendor records.
• Collaborate with the CFO to improve purchasing procedures, documentation, and procurement workflows.

Accounts Payable Support

• Support the Finance team in administering accounts payable related to purchasing and vendor payments.
• Utilize the three-way match process (Purchase Order, Receiving Report, and Invoice) to verify that orders have been delivered as expected prior to payment.
• Work with the Director of Finance to help prioritize vendor payments and ensure timely processing.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Supply Chain Management, Construction Management, Accounting, or a related field preferred; relevant procurement or purchasing experience may substitute for formal education.

• 3–5 years of experience in purchasing, procurement, supply chain operations, or a related role.

• Experience processing requisitions, vendor quotations, and purchase orders in a procurement or purchasing environment.

• Experience working with vendors, suppliers, or subcontractors, preferably within construction, development, or facilities-related environments.

• Proficiency in Microsoft Excel and financial or accounting systems such as Financial Edge, QuickBooks, or similar platforms.

Knowledge, Skills & Abilities

• Knowledge of procurement processes and purchasing workflows, including requisitions, purchase orders, vendor quotations, and order tracking.

• Strong analytical and problem-solving skills with the ability to review vendor proposals, evaluate pricing, and identify discrepancies in purchasing or payment documentation.

• Ability to review vendor proposals and subcontractor bids and assist with evaluating pricing and contract terms.

• Strong organizational, communication, and collaboration skills with the ability to manage multiple purchasing requests and work effectively with Construction, Operations, and Finance teams.

• Ability to ensure purchasing activities comply with organizational procurement procedures, policies, and vendor documentation requirements.

• Ability to translate technical purchasing or construction-related information into clear communication for non-technical stakeholders.

Equal Opportunity Statement

SGV Habitat for Humanity is an Equal Opportunity Employer and will consider all qualified individuals, including minorities, women, individuals with disabilities, and veterans, regardless of race, religion, age, color, national origin, sex, sexual orientation, genetics, gender identity, or any other legally protected characteristic. SGV Habitat for Humanity will not inquire about a job applicant's criminal conviction history prior to making a conditional offer of employment.