Project Accounting Coordinator at AME Consulting Group Ltd – Victoria, British Columbia

Position Details

We are looking for a Project Accounting Coordinator to join our Victoria office. In this role, you will be responsible for managing A/R and work-in-progress (WIP) accounts, overseeing expenses, supporting month-end processes, and handling project disbursements through accurate coding. This role plays a key part in ensuring the financial accuracy and efficiency of the company’s operations.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

Accounts Receivable & Work-in-Progress (WIP):

• Monitor and manage A/R and WIP to ensure timely and accurate invoicing and collections.
• Reconcile A/R and WIP accounts, resolving discrepancies as needed.
• Work closely with project managers and other departments to ensure accurate billing and revenue recognition.
• Perform regular Accounts Receivable overviews, including the generation of Statement of Accounts to be handed over to the administrative team for follow-up on overdue invoices.

Bank Reconciliations & Recording Remittances:

• Perform monthly bank reconciliations for all corporate operating accounts, identifying and resolving any outstanding items or discrepancies.
• Monitor bank balances and assist with cash flow reporting for the Financial Controller.
• Assist with cash flow forecasting and other financial analysis.

Invoicing Process Support:

• Assist in the preparation and review of client invoices to ensure accuracy and compliance with project agreements.
• Coordinate with project managers to ensure timely and accurate billing.
• Resolve discrepancies and ensure the smooth flow of the invoicing process.

Month-End Processes:

• Support month-end closing activities, including journal entries, reconciliations, and financial reporting.
• Coordinate with other departments to ensure the completion of necessary reports and reconciliations.

Key Skills

• Knowledge of project management software and tools.
• Detail-oriented with strong organizational and analytical skills.
• Excellent communication skills and ability to work cross-functionally with multiple departments.
• Skilled in communication and reaching out to clients.
• Ability to gather knowledge of national and local payroll regulations and compliance reporting.
• Experience at accurately entering, maintaining, and processing information in payroll systems.
• Self-motivated, well-organized and detail oriented.
• Ability to prioritize and manage multiple deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to establish effective working relationships with clients.
• Knowledge of the construction / consulting industry is an asset.

We Offer:

• Competitive pay
• Vacation starting at 3 weeks
• Comprehensive health and dental benefits
• Flexible work options
• Employee & Family Assistance Program (EFAP)
• RRSP matching
• Potential shareholder opportunity

How to Apply:

Please use the Apply button to submit your application using our Career Portal.

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.