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Executive Assistant in Remote at Alianza, Inc.

Alianza, Inc.
Remote, United States
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Job Description

Senior Executive Assistant

to the Chief Growth Officer

Alianza | Remote (Mountain or Pacific Time Preferred)


About the Role


Alianza is looking for a high-caliber Senior Executive Assistant to support the Chief Growth Officer during a period of rapid global growth and organizational scale.


This is a highly trusted partnership role supporting a senior executive responsible for global commercial operations across sales, customer success, solutions engineering, professional services, operations, and growth marketing. The role involves frequent coordination with C-suite executives at some of the world's largest telecommunications and technology companies, along with extensive domestic and international travel.


Success in this role requires anticipation, judgment, operational excellence, and the ability to thrive in a fast-moving environment where priorities shift quickly and discretion matters.


This is not a traditional "calendar management" role. You will help create leverage for the CGO by reducing operational drag, protecting executive focus, and helping the Office of the CGO operate at a high level. You will also provide meaningful support to a second senior leader on the commercial team, making this a role that sits at the center of Alianza's go-to-market leadership.


What You'll Own


Executive Calendar & Prioritization

Proactively manage a highly dynamic executive calendar across multiple time zones, customers, internal stakeholders, and international travel schedulesProtect focus time and help prioritize the highest-value meetings and interactionsCoordinate directly with executive assistants and chiefs of staff across Fortune 500 telecommunications and technology companiesAnticipate conflicts, sequencing issues, and scheduling inefficiencies before they become problemsPartner closely with the CEO's office and executive leadership team on internal cadence and planning


Travel & Logistics

Own end-to-end coordination of complex domestic and international travelManage multi-country itineraries, executive offsites, customer meetings, conferences, and leadership eventsHandle travel contingencies calmly and proactively when plans changeMaintain executive travel profiles, preferences, loyalty programs, and operational readinessEnsure the CGO is consistently prepared, informed, and equipped for customer-facing engagements


Executive Operations & Administrative Support

Manage expense reporting, approvals, receipts, reimbursements, and administrative workflowsHelp streamline operational processes that create unnecessary executive overheadCoordinate logistics for leadership meetings, customer engagements, speaking events, and internal offsitesSupport preparation and organization of briefing materials, itineraries, and meeting context as needed


Communications & Coordination

Help triage inbound requests, scheduling priorities, and operational follow-upDraft and coordinate professional communications on behalf of the CGO as context and trust developServe as a polished and professional point of coordination for internal and external stakeholdersMaintain exceptional discretion with confidential business information, organizational discussions, and executive communications


Support for Americas Sales Leadership

Provide dedicated scheduling and calendar support for the SVP/GM of Americas Sales, including coordination of customer meetings, internal leadership syncs, and team-facing eventsAssist with travel coordination and meeting preparation for the Americas Sales leader as neededServe as a reliable operational resource for the Americas sales leadership team on time-sensitive coordination needsMaintain clear prioritization — the CGO is the primary principal; Americas Sales support is structured, defined, and protected from scope creep


What We're Looking For


Experience

5+ years supporting a C-suite, EVP, or SVP-level executive in a high-growth or fast-paced environmentDemonstrated experience managing complex executive travel and scheduling across multiple time zonesExperience supporting customer-facing executives who regularly engage with enterprise or Fortune 500 stakeholdersExperience supporting multiple principals simultaneously, with strong prioritization and boundary-setting skillsExperience operating alongside a Chief of Staff or within an executive office structure is strongly preferredPrior experience in technology, SaaS, telecommunications, consulting, private equity, or other high-intensity business environments is a plus


Skills & Capabilities

Exceptional organizational skills and operational follow-throughStrong executive judgment and prioritization instincts — especially when managing competing demands across principalsAbility to operate calmly and professionally in high-pressure or ambiguous situationsExcellent written and verbal communication skillsHigh degree of professionalism, polish, and executive presenceStrong discretion and ability to manage sensitive information appropriatelyComfortable navigating changing priorities and incomplete informationHighly proficient with Microsoft 365, Slack, calendar management systems, expense platforms, and modern collaboration tools


The Right Mindset

You naturally think several steps aheadYou take pride in creating order, leverage, and operational excellenceYou are proactive rather than reactiveYou are comfortable partnering with strong personalities and senior executivesYou know how to balance urgency with judgmentYou are confident enough to push back thoughtfully when priorities conflictYou thrive supporting a leadership team — not just one person — and take ownership of making the whole system run well


Job Location

Remote, United States

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