Facilities Department Coordinator at Central Administration – Toppenish, Washington

Join our team at YVFWC as the Facilities Department Coordinator!

At Yakima Valley Farm Workers Clinic, the spaces where we deliver care matter just as much as the care itself. Our clinics, administrative offices, and community sites rely on seamless coordination to stay safe, functional, and ready to serve. The Facilities Department Coordinator plays a vital role in making that happen, acting as the central hub that keeps our maintenance operations, capital projects, vendors, and internal teams aligned and moving forward.

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

We invite you to explore our short clips, "WE are Yakima - WE are Family" and "YVFWC - And then we grew," for a glimpse into our dedication to our communities, health, and families!

Position Highlights:

• 1.0 FTE (40 hours per week)

• $21.23-$26.01/hour DOE

• 100% employer-paid health insurance, including medical, dental, vision, Rx, 24/7 telemedicine

• Profit sharing & 403(b) retirement plan available

• Generous PTO, 8 paid holidays, and much more!

What You’ll Do:

In this role, you’ll support both our Facilities Maintenance and Capital Projects teams by managing the flow of information, tracking budgets, organizing work requests, and keeping our systems running smoothly. Every day will look a little different, but your work will include:

• Preparing and compiling reports and data

• Scheduling meetings, managing departmental calendars, and supporting daily operations

• Creating and tracking Purchase Orders and invoices within Oracle

• Maintaining capital project and maintenance documentation

• Assigning and prioritizing incoming maintenance requests

• Managing work management systems, POs, vendor coordination, and invoice approvals

• Supporting budget preparation, tracking, and adjustments throughout the fiscal year

• Setting up utility accounts for new sites

• Creating maintenance jobs, preventative maintenance schedules, and tracking work to completion

• Responding to site questions regarding contracted services

• Managing user access for building alarm and access control systems

• Coordinating travel and office supply needs for the department

• Performing other administrative support functions as needed

Qualifications:

• High School Diploma + 4 years of experience in bookkeeping, accounting, purchasing, facilities/maintenance coordination, and/or office administration OR

• Associate's Degree or higher in Business Administration, Healthcare Administration, or other related field + 2 years of experience in bookkeeping, accounting, purchasing, facilities/maintenance coordination, and/or office administration

• Valid Driver’s License and proof of automobile liability insurance coverage

• Strong multitasking, organization, and prioritization

• Excellent attention to detail

• Strong communication skills (written, verbal, listening)

• Proficiency in Microsoft Office Suite

• Experience with Oracle or similar systems preferred

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.

Visit our website at www.yvfwc.com to learn more about our organization!