Executive Assistant, Finance at Goodmans LLP – Toronto, Ontario

Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company!

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant, Finance to support the Chief Financial Officer and the broader Finance Department. This role is an integral member of the Finance team, delivering high‑level administrative, operational, and project support to ensure the smooth functioning of the team.

Key Responsibilities:

• Manage complex calendars, email inboxes, and scheduling for the CFO and senior Finance leaders.
• Coordinate and prepare for meetings, including scheduling, agenda development, room bookings, catering, and technology set‑up.
• Draft, edit, and prepare confidential correspondence, presentations, and reports.
• Prepare and distribute daily financial reports and monthly financial reporting packages.
• Assist in preparing the annual budget presentation in PowerPoint.
• Manage monthly AMEX expense reports and ad‑hoc expense submissions.
• Review and distribute monthly, quarterly, and annual Partner‑related communications.
• Administer the corporate credit card program.
• Coordinate firm insurance applications, vendor credit applications, and related documentation.
• Support departmental projects and initiatives, including data collection, document preparation, and follow‑ups.
• Carry out special projects and other duties as assigned.

Requirements:

• Post‑secondary education in business administration, finance, or a related field.
• Minimum of 3–5 years of administrative assistant or executive assistant experience, ideally in a professional services or corporate environment.
• Exceptional attention to detail, with strong writing, proofreading, and editing skills.
• High degree of professionalism, discretion, and ability to handle confidential information.
• Proven problem‑solving abilities and demonstrated critical thinking.
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint, Teams) and Adobe.
• Basic understanding of accounting principles is considered an asset.
• Strong client‑service orientation with the ability to anticipate needs and manage competing priorities.

We Offer:
We’re proud to offer a workplace that’s both supportive and rewarding. When you join our team, you can look forward to:

• Competitive compensation that recognizes the value you bring to our team. For this role, the anticipated annual salary range is $70,000 - $80,000, commensurate with skills, experience and qualifications;
• Comprehensive benefits package that includes health, dental, vision, retirement savings, vacation and additional perks; and
• Continuous learning and professional development opportunities to support with your growth and career goals.

This opportunity is in respect of an existing vacancy. We may use artificial intelligence (AI) tools to assist with certain aspects of our recruitment efforts. Final hiring decisions are made by the Human Resources team in collaboration with the relevant manager.

Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact HR@goodmans.ca.