Comptroller at City of Belleview – Belleview, Florida

This is a highly responsible professional, administrative, and analytical position involving the planning, coordination, and management of all financial operations of the City of Belleview. The Comptroller serves as the Chief Financial Officer (CFO) for the City and is responsible for ensuring the fiscal integrity of all City funds, accounts, and financial reporting. The position exercises considerable independent judgment and decision-making in implementing sound financial management practices, developing and maintaining internal controls, and ensuring compliance with applicable laws, regulations, and accounting standards. This position reports directly to the City Administrator and serves as a trusted advisor to the City Commission on matters of fiscal policy, strategic planning, and financial accountability. The Comptroller also works in coordination with the Finance Manager, who supervises accounting and customer service staff, to ensure departmental operations align with established financial policies, goals, and internal controls.

1. Serve as the Chief Financial Officer (CFO) for the City, maintaining overall responsibility for accounting, budgeting, debt management, investment activity, and financial compliance.
2. Plan, direct, coordinate, and review accounting and financial activities, including general ledger, cash management, payroll processing and reporting, accounts payable/receivable, and fixed assets. Ensure compliance with all federal and state payroll reporting requirements, including quarterly and annual reconciliations, W-2 filings, and preparation of information for workers’ compensation and pension audits.
3. Develop, implement, and monitor internal accounting controls, policies, and procedures in accordance with GASB and GAAP and applicable federal, state, and local regulations. Ensure City adherence to established policies, internal controls, and accounting standards.
4. Prepare and present the annual audited financial statements, management discussion and analysis (MD&A), and budget documents for City Commission approval.
5. Oversees preparation and management of the City’s annual operating and capital budgets, including amendments and year-end reporting.
6. Manage the City’s Truth in Millage (TRIM) compliance process in accordance with Chapter 200, Florida Statutes, ensuring timely submission of required forms, proper public notice, and certification of millage rates.
7. Prepare and submit the City’s Annual Financial Report (AFR) and Annual Comprehensive Financial Report (ACFR) to the Florida Department of Financial Services and Auditor General as required by §218.32, F.S.
8. Oversee annual audit activities and reporting, including financials, footnotes, and management discussion and analysis.
9. Coordinate annual audits, oversee the budget process, and ensure accuracy in all financial reporting and presentations to the City Commission.
10. Manage the City’s debt portfolio, ensuring timely payments and compliance with debt covenants.
11. Oversee and manage the City’s investment activities and ensure compliance with the City’s Investment Policy and applicable state statutes, optimizing the return on idle funds while maintaining safety and liquidity
12. Serve as principal liaison with external auditors, financial institutions, and rating agencies.
13. Provide strategic fiscal guidance to the City Administrator and City Commission regarding investments, funding opportunities, and cost-saving initiatives.
14. Administer and reconcile all City bank accounts, investments, and interfund transfers.
15. Mentor accounting staff, setting performance expectations, and ensuring professional development.
16. Maintain compliance with grant financial management requirements and assist in preparing grant applications where financial data or matching fund documentation is required.
17. Attend all City Commission meetings, workshops, and budget hearings as required to present financial updates and budget information.
18. Serve as the primary financial signatory and designated custodian of the City’s accounting records and financial data.
19. Engage in professional development activities to remain current with evolving governmental accounting standards, financial management practices, and budgeting methodologies.
20. Assist in securing necessary financing for the City’s various capital projects.

NON-ESSENTIAL JOB FUNCTIONS:

1. Assists in special projects and performs other duties as assigned by the City Administrator.

SERVICE:

1. Reports to work at assigned time, dressed professionally.

2. Direct contact with the City Administrator, Commissioners, auditors, financial consultants, and staff.

3. Responds promptly and professionally to requests for financial information from citizens, consultants, other governmental agencies.

FUNCTIONS AND ACTIVITIES FOR EACH ESSENTIAL JOB FUNCTION:

Temporary modifications to provide reasonable accommodations do not waive any essential functions of the job requirements.

This employee must be capable of accomplishing the following tasks: sitting for lengthy periods at a computer; working with frequent interruptions to provide assistance to employees, department heads, elected officials, citizens or vendors; moving, bending, stretching and reaching to access records and files; writing legibly and neatly to complete various forms; using manual dexterity and eye coordination for use in computer data entry and calculator manipulations; visually auditing various reports and computer print outs for accuracy; thinking and working independently; communicating clearly and courteously in person, over the telephone and in typed correspondence form; may work varied hours to accommodate deadlines, emergencies or meetings.

WORK ENVIRONMENT:

This position normally works a four ten-hour day workweek, Monday through Thursday, in the City Hall Building. Extended hours may be required during budget preparation, TRIM season, audits, or emergencies. The position is designated as essential and must report to work for any declared emergency or major disaster. Work is performed primarily in an office environment using standard office equipment and computer systems.

MINIMUM SKILLS AND EXPERIENCE:

1. Comprehensive knowledge of GASB, GAAP, and Florida municipal accounting practices.
2. Strong understanding of TRIM (Truth in Millage) compliance, required forms, deadlines, and procedures under Chapter 200, Florida Statutes.
3. Knowledge of Annual Financial Report (AFR) and Annual Comprehensive Financial Report (ACFR) requirements under §218.32, Florida Statutes.
4. Knowledge of pertinent City ordinances, policy, charter, federal, state, and local laws, codes, and regulations, relating to municipal government, including, but not limited to, finance, records retention, and government in the sunshine.
5. Knowledge of budgetary principles, fiscal planning, and cash flow management.
6. Knowledge of and proficiency with various computer software application systems and information systems technology and applications.
7. Knowledge of modern principles and practices of management and supervision, and public sector personnel laws, regulations, and policies.
8. Ability to demonstrate management skills, including delegation, problem-solving, decision-making, leadership, human relations, and diplomacy skills.
9. Ability to develop, implement, and administer goals, objectives, and procedures for providing effective and efficient financial operations.
10. Ability to plan and organize to meet rigid schedules and demanding timelines.
11. Ability to create a work environment that fosters teamwork and collaboration.

MINIMUM QUALIFICATIONS:

1. Bachelor’s degree in accounting, finance, or business administration required.
2. CPA, CGFO, or other recognized financial certification preferred.
3. Minimum seven (7) years of progressively responsible experience in governmental accounting or finance, including three (3) years in a supervisory or executive-level capacity.
4. Experience managing TRIM, AFR, and ACFR compliance and working knowledge of Florida local government finance requirements.
5. Or any equivalent combination of education and experience.

PROFESSIONAL LICENSES:

Must possess and maintain a valid Florida Driver’s License if required for job-related duties.

RESIDENCY REQUIREMENT:

No residency required.

SAFETY EQUIPMENT:

Knowledge of the location and operation of fire extinguishers and other applicable safety equipment.

CITY VEHICLE:

None assigned, but a City vehicle may be available for official use.

NOTE:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. The City reserves the right to modify, assign, or remove duties as needed to meet organizational needs.

OTHER POSITION INFORMATION:
FLSA Status: Exempt.