Procurement Specialist at Sloomoo Institute LLC – New York, New York

Job Title: Procurement Specialist

Reporting to: Co-Founder

Location: NYC HQ-based: In-Office Four Days per Week

Salary: $75,000.00

ABOUT SLOOMOO

Sloomoo celebrates joy through an interactive experiential world, focused on slime, hands-on play, and all things #satisfying. Sloomoo launched in October of 2019 with an immersive 12,000 square-foot experience in Soho, NYC, where hand-crafted, artisanal slime (dozens of textures and the most delicious scents), soothing ASMR, and wondrous delights (you can slingshot slime, walk on slime, design your own slime, and more) converge with glossy, contemporary design.

Sloomoo’s universe has expanded - there are now a total of 5 Institutes (NYC, LA, Houston, Chicago, Atlanta) and two MiniMoos (Boston, Philadelphia) with more to come.

MiniMoos are smaller than the Institutes but packed with as much color, surprise, and play.

The brand has been featured in People Magazine, Vogue, the Today Show, the Kelly Clarkson Show, the Tamron Hall Show, Forbes, INC, and more.

The mission: Deliver joy, whether you’re a kid or kid-at-heart.

You will be key to upholding Sloomoo’s values:

1. Joy – Joy is our DNA. We spark wonder, play, and creativity in everything we do.

2. Accountability – We own it. Every action, every result—our name is on it.

3. Collaboration – Joy happens when we create together. We rise as one team.

4. Innovation – We push limits, dream big, and turn bold ideas into reality.

5. Inclusivity – Everyone belongs. Every voice matters.

6. Resilience – We pivot, solve, and grow stronger through every challenge.

7. Excellence – Good isn’t enough. We obsess over the details that make greatness

Position Summary

The Procurement Specialist is responsible for building and managing a scalable procurement and inventory strategy that supports Sloomoo’s multi-location growth.

This role owns sourcing, cost control, vendor performance, inventory accuracy, and ERP discipline across Institutes, MiniMoos, production centers, and warehouses.

Procurement directly impacts guest experience, production efficiency, and company profitability. This position plays a critical role in scaling Sloomoo responsibly while maintaining strong cost control and operational excellence.

This is not a transactional purchasing role. It is a strategic operator who protects margin, strengthens supplier partnerships, and ensures the right materials are in the right place at the right time without excess or disruption.

Job Description:

Purchasing & Vendor Strategy

• Source, evaluate, and negotiate with domestic and international vendors
• Work with suppliers on lead times, pricing, and delivery schedules
• Build and maintain strong supplier relationships
• Monitor supplier performance and resolve discrepancies
• Diversify vendors to reduce risk and dependency
• Source the best materials at the lowest cost with just-in-time delivery
• Create and release Purchase Orders with strong attention to detail
• Maintain the OPEN PO sheet daily
• Follow up with Experience teams for items that are delivered
• Follow up with vendors for all backorders and missing items
• Check ETAs and production and delivery statuses

Strategic Impact: Protect margin, reduce risk, and ensure uninterrupted operations across all locations.

Inventory Management & Forecasting

• Maintain accurate inventory transactions
• Regularly review properly created and released Kit Assemblies, Issues, Transfers, POs, and receipts
• Coordinate cycle counts and physical inventory audits across experiences, warehouses, and production facilities
• Ensure counts are accurate and initiate recounts when necessary
• Analyze inventory variances following monthly and weekly cycle counts
• Forecast demand based on sales trends, seasonality, and historical consumption data (Kit Assemblies, Issues, Shopify sales)
• Set reorder points based on usage and storage capacity
• Reduce cost to store by balancing delivery times and usage
• Prepare replenishment reports and recommend order quantities based on lead time, consumption rate, bulk pricing, and storage capacity

Strategic Impact: Improve inventory accuracy, reduce stockouts, minimize excess inventory, and support scalable growth.

Systems Ownership & Operational Excellence

• Enforce Acumatica and inventory procedures across all locations
• Coordinate and track internal inventory transfers via UPS, FedEx, and 3PL freight providers
• Create corresponding Acumatica 1- or 2-step transfers as needed
• Develop best practices for inventory management and ordering
• Support purchasing and inventory management for production centers supplying experiences
• Partner cross-functionally with Product Development, Production, Finance, Operations, and Marketing to align purchasing plans with budget, timing, and quality targets
• Train team members and managers on Acumatica functions
• Maintain inventory IDs in Acumatica, including:
  • Creating new stock and non-stock items with accurate pricing, vendor details, vendor SKUs, and case quantities
  • Creating matrix items and linking template IDs to sync inventory IDs to Shopify
  • Regularly reviewing discontinued products and removing them from cycle counts or inactivating when out of stock

Strategic Impact: Ensure clean ERP data, standardized processes, and operational discipline across a growing multi-location business.

What Success Looks Like

• Reliable vendor partnerships with improved pricing, performance, and reduced supply risk
• Fewer backorders and stronger purchase order discipline
• High inventory accuracy and reduced variances across all locations
• Clear forecasting and replenishment processes that prevent both stockouts and excess inventory
• Accurate, well-maintained Acumatica data that supports operational and financial reporting
• Strong cross-functional alignment that supports launches, promotions, and growth initiatives

Qualifications

• 3–5 years of procurement, purchasing, or inventory management experience
• Experience in a multi-location retail, production, or operational environment preferred
• ERP experience required (Acumatica strongly preferred)
• Strong analytical skills with advanced Excel or Google Sheets proficiency
• Experience working directly with domestic and/or international vendors
• Working knowledge of forecasting, reorder point logic, and inventory controls
• Highly organized with strong attention to detail
• Clear communicator who collaborates effectively across teams
• Comfortable operating in a fast-paced, growth-focused environment