Office Supervisor at University of Pittsburgh – Pittsburgh, Pennsylvania

Office Supervisor

Med-Otolaryngology - Pennsylvania-Pittsburgh - (26001517)

The Department of Otolaryngology is seeing an Office Supervisor. This position will serve as the central project lead for executive and administrative activities, ensuring that daily operations run efficiently while supporting long-term departmental goals. The Office Supervisor will act as the primary coordinator for administrative planning, scheduling, and problem-solving for Department functions, including the oversight of office workflows, supply ordering, preparation of administrative reports, budgeting, and event/project management. The role manages work schedules, and supports professional development to promote staff engagement, accountability, and growth.

The role will also provide high-level administrative support to faculty and senior staff, including prioritization and coordination of meetings, conferences, and appointments. Responsibilities include preparing meeting materials, collecting and analyzing data, composing correspondence, and developing marketing and promotional materials for departmental programs and events. The Supervisor Office ensures all materials are accurate, complete, and aligned with departmental and University standards.

Job Summary

Oversees administrative operations, facilitates and schedules projects, serves as liaison between internal and external stakeholders, recommends organizational changes to increase effectiveness, and resolves issues. Assists with strategic plans and budgetary functions.

Essential Functions

This position oversees executive and administrative workflows by coordinating daily operations and managing key departmental activities such as scheduling, reporting, budgeting, event coordination, and highlevel faculty support, ensuring accuracy and alignment with departmental standards. The role also leads major departmental events and collaborates closely with leadership to support both daytoday functions and longterm strategic goals.

Physical Effort

Work is primarily performed in an office setting and requires regular computer use, sitting or standing for extended periods, and routine administrative movement such as walking, reaching, bending, and carrying materials or event supplies up to approximately 20–25 pounds. The position may occasionally require moving between meeting spaces or event locations and handling standard office equipment and documents.

Assignment Category: Full-time regular

Job Classification: Staff.Office Supervisor

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 2

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday 8:30am-5:00pm

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter